5325-0-2024-TJ Valves and Valve Accessories

The City of Madison Finance Department's Purchasing Services is conducting a Request for Quotation (RFQ #5325-0-2024) for water system valves and valve accessories, specifically targeting gate valves, butterfly valves, and related components for the Madison Water Utility. The procurement seeks various valve types including mechanical joint gate valves ranging from 4-inch to 12-inch, butterfly valves up to 20-inch, and specialized RS Alpha Ends valves from manufacturers like American Flow Control. Acceptable manufacturers include Kennedy, Mueller, Clow, and AFC, with specific technical requirements such as resilient wedge type valves, mechanical joints, conductive gaskets, non-rising stems, and 2-inch square operating nuts. The RFQ was released on May 7, 2024, with quotations due May 21, 2024, at 2:00 PM CDT, to be submitted via email to bids@cityofmadison.com. Award evaluation will be based on the total of quantified items, considering factors like cost, quality, compatibility, warranty, delivery, and past performance. Bidders can submit proposals for items 1-10 and must include pricing for shipping charges FOB Madison.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises, though the City maintains a local vendor preference policy that provides scoring advantages to registered local suppliers. The RFQ indicates that bidders cannot withdraw quotes for 90 days after the due date, and items with zero quantities are included for future pricing reference. While no incumbent vendor is definitively identified, the RFQ summary document reveals that First Supply Inc was ultimately awarded the contract with a total bid of $144,576.50. Vendors like ETNA Supply Co, Core & Main, and Water Technology Resources also submitted bids, with total bid amounts ranging from approximately $77,340 to $303,963. Delivery timeframes vary from 2-4 weeks to 10-12 weeks, with most vendors offering one-year price firm periods. The City will distribute bid notifications through the State of Wisconsin VendorNet System and DemandStar by Onvia networks, ensuring broad vendor awareness and participation.