53-20251104064041 hcsd

The Hancock County School District's Child Nutrition Department is seeking bids for a comprehensive cafeteria serving line renovation project at Hancock Middle School. The procurement involves purchasing and completely installing new cafeteria serving equipment, including custom-fabricated serving counters from Delfield or approved equivalents, ice cream novelty merchandisers, refrigerated display cases, hot food counters, heated display warmers, and flexible shields with specific customization requirements like school logo integration. The project requires full-service implementation, encompassing removal of existing serving equipment, delivery, turn-key installation, plumbing, electrical work, point-of-sale technology integration, and debris removal. Bids must be submitted by 9:00 a.m. CST on December 12, 2025, with a mandatory pre-site walkthrough scheduled for December 2, 2025, at 9:00 a.m. Vendors are required to confirm attendance by December 1, 2025, at 2:00 p.m. CST via email, and must provide an IRS W-9 form, comply with Mississippi's Employment Protection Act and E-Verify requirements, and submit warranty information, brochures, and estimated delivery dates with their proposals.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned. The school district reserves the right to award the contract to a single bidder, with potential flexibility to accept bids on individual line items or total bid price. Vendors must include all project costs in their bid, including electrical and internet wiring through a stainless steel transition chase. Payment terms are established at 45 days following monthly Hancock County School Board meetings, with board approval anticipated for January 8, 2026, and project completion targeted by May 28, 2026. While no specific budget range is detailed, the bid requires comprehensive, all-inclusive pricing that covers removal, installation, transportation, and applicable taxes. The district will provide tax exemption documentation upon request and maintains the ability to reject any or all bids, omit items, or reduce quantities based on budgetary constraints. Successful vendors must demonstrate compliance with state employment regulations and provide comprehensive documentation of their proposed solution.