5075-Letcher-Invitation for Bid -Demolition Services - R-9

Letcher County Fiscal Court is soliciting bids for demolition services under Invitation for Bid 5075-Letcher-Demolition Services - R-9, with bids due November 12, 2026 at 9:00 a.m. ET through the DFS Procurement Portal. The work supports a disaster-related property acquisition and demolition project funded through federal disaster relief programs, which requires affirmative steps to solicit minority- and women-owned business enterprises. The source describes this as an affirmative-steps obligation, not a set-aside or preference program.

The scope covers demolition of six residential properties in Seco, Blackey, Neon, and Whitesburg, Kentucky. Services include site preparation, structure stripping, utility disconnection, hazardous material removal, demolition, debris disposal, well decommissioning, septic tank removal, site grading, and vegetative restoration. Contractors must comply with OSHA regulations, BOCA building codes, and the Endangered Species Act regarding bat protection. Contractors must also maintain active System for Award Management (SAM) registration and provide proof of liability and workers compensation insurance. All disposal, transportation, and tipping fees are the contractor's responsibility and must be included in the bid price. Invoices require before-and-after photographs with GPS coordinates, disposal manifests, and proof of proper hazardous material handling.

The county guarantees no quantity of work. Properties may fall out of the program or be awarded to other contractors to meet state deadlines, and awards are made per individual property. Bidders must post a bid bond or cashier's check equal to 10 percent of the total bid amount. Required certifications include a drug-free workplace affidavit, a non-collusion declaration, a lobbying certification, and an insurance coverage declaration.

Bid opening follows at 10:00 a.m. ET on November 12, 2026. Award is scheduled for the Fiscal Court meeting on November 16, 2026 at 10:00 a.m. ET. The contractor must sign and return the contract within 14 days of issuance, commence work within 30 days of notice to proceed, and complete demolition within 60 days of notice to proceed. Site visits must be scheduled within 14 days following notice to proceed, and the county conducts a walk-through inspection immediately before demolition starts. Final payment depends on satisfactory completion and that walk-through, and invoices are due by the first of the month.