5 view scan microfilm scanners 10MP

The City of Philadelphia's Free Library of Philadelphia is issuing a micro purchase solicitation (B2626994) for the procurement of five ViewScan microfilm scanners with 10-megapixel capability. The award will be made on a whole contract or line-item basis, whichever serves the City's best interest, to the lowest responsive and responsible bidder. The scanners must be delivered to three separate library locations: the Newspapers & Microfilm Department at 1901 Vine Street (2 units), the Joseph E. Coleman Northwest Regional Branch at 68 West Chelten Avenue (1 unit), and the Northeast Regional Branch at 2228 Cottman Avenue (1 unit). Vendors must submit complete item specifications with their bids, include all shipping and freight charges in quoted prices, and maintain firm pricing throughout the contract hold period. All products must be delivered FOB Destination Point, and no delivery or services shall commence until the City issues a formal Purchase Order and requests performance. The solicitation was posted on April 27, 2026, with a due date of May 11, 2026, and quotes must remain valid for 60 days from submission. Evaluation will prioritize responsive and responsible bidders offering the lowest cost, with the City reserving the right to reject any or all quotes and accept quotes from multiple sellers.

The procurement does not restrict responses based on business entity type or size, though vendors are encouraged to voluntarily complete an LGBTQ Applicant Data Form to support the City's diversity, equity, and inclusion initiatives. All vendors must comply with Philadelphia's business tax requirements and ethics requirements, maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum limit of $500,000 per occurrence, and automobile liability insurance with a minimum limit of $300,000 per occurrence, naming the City as an additional insured. A signed Consent and Authorization Agreement must be submitted prior to bid closing for quotes to be deemed responsive. The contract term is 365 days from the effective date specified in PHLContracts, with automatic termination at midnight on the final day. The maximum contract value is $43,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest thousand dollars. All prices must be quoted net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Payment will be made via electronic deposit only after City approval of products and submission of required invoices.