Seller_SOP_Checklist_V5 - Bid -B2626994.pdf
PDF 189 KB Posted
- Attached to
- 5 VIEW SCAN MICROFILM SCANNERS 10MP
- Solicitation number
- B2626994
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist document issued by the City of Philadelphia Procurement Department for submission of bids on small purchases through the PHLContracts platform. The specific procurement opportunity is for five View Scan microfilm scanners with 10-megapixel capability. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Vendors must submit all items to be considered eligible for award as a complete package and must provide item specifications with their bids. Pricing must remain firm for the specified hold period, and vendors are instructed not to deliver products or services until receiving official notification from the department.
The submission checklist requires vendors to complete multiple steps including confirming seller role status, answering questions regarding Local Business Entity (LBE) certification status (though this program does not apply to small purchases), entering unit costs for each item, completing mandatory questions, accepting terms and conditions, and submitting a Consent & Authorization form that must be on file or attached with the quote. Vendors have the option to submit an LGBTQ Applicant Opportunity Data Form and may attach additional documents related to their quotes. All red validation warnings must be resolved prior to submission through the PHLContracts.phila.gov portal. The document emphasizes that vendors must click "Save & Continue" on every tab and review the complete quote on the Summary Tab before final submission.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .