4T Asphalt Reclaimer Rental without Operator

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways District Nine, is issuing a Competitive Request for Quotation (CRFQ DOT2600000060) for the rental of 4-ton asphalt reclaimers without operator. This open-end master agreement procurement seeks to establish a contract for equipment rental services across District Nine counties, which include Nicholas, Fayette, Summers, Greenbrier, and Monroe counties. The solicitation requires vendors to provide pricing for six distinct line items: daily rental rates, weekly rental rates, monthly rental rates, delivery fees for the first mile, delivery fees for additional miles, and credit card processing fees not to exceed 4 percent. All equipment will be delivered to various locations as directed by the Division of Highways, District Nine, with the primary invoicing and delivery address at 146 Stonehouse Road, Lewisburg, West Virginia. Technical questions must be submitted by February 9, 2026, at 10:00 a.m., and all bids must be received by February 17, 2026, at 1:30 p.m. at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Prospective bidders should direct inquiries to John W. Estep at 304-558-2566 or john.w.estep@wv.gov and must acknowledge receipt of Addendum No. 1 as part of their proposal submission. Evaluation will be based on competitive pricing, responsiveness to specifications, and the extent to which each quotation provides the most value to the Division of Highways.

The procurement documents do not explicitly identify set-aside designations for disadvantaged business enterprises, minority-owned businesses, or other statutorily protected categories, though vendors should review the complete terms and conditions for any applicable preferences or compliance requirements. No incumbent vendors or current contractors are identified in the available solicitation materials. The pricing exhibit requires vendors to submit their company name, address, contact information, and authorized signature, indicating that all organizations meeting the technical and operational requirements may submit bids. Specific budget ranges or maximum award values are not disclosed in the posted materials; however, the open-end master agreement structure suggests the contract will be awarded based on competitive unit pricing for rental rates and delivery fees. Award determination will be made to the vendor whose quotation best meets the evaluation criteria and demonstrates the most favorable cost and value proposition for the Division of Highways. All offers must comply with the specifications, terms, conditions, and instructions outlined in the complete solicitation package, including all exhibits and addenda.