Final_CRFQ_0803_DOT2600000060_1_WV_CRFQ_FORM.PDF
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- Attached to
- 4T Asphalt Reclaimer Rental without Operator
- Solicitation number
- CRFQ 0803 DOT2600000060 2
- Issued by
- Greenbrier County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Highways, District Nine. The solicitation seeks bids to establish an open-end contract for the rental of 4-ton asphalt reclaimers without operator. The request includes six line items: daily rental rates, weekly rental rates, monthly rental rates, delivery fees for the first mile, delivery fees for additional miles, and credit card fees not to exceed 4%. All equipment will be shipped to various locations as indicated by order at 146 Stonehouse Road, Lewisburg, West Virginia, with invoicing directed to the Division of Highways, District Nine. The solicitation closing date is February 17, 2026, at 1:30 p.m., and technical questions must be submitted by February 9, 2026, at 10:00 a.m. The contract is designated as a Central Master Agreement with Solicitation Number CRFQ 0803 DOT2600000060, Version 1.
Bidders should submit pricing for each of the six line items on the provided quote form, with all offers subject to the terms and conditions contained in the complete solicitation documents. Inquiries and bid submissions should be directed to John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov. The bid receiving location is the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305.
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Text version
Date Printed: Jan 30, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Equip. Rental
Proc Folder: 1844889 Reason for Modification:
Doc Description: 4T Asphalt Reclaimer Rental without Operator
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-01-30 2026-02-17 13:30 CRFQ 0803 DOT2600000060 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jan 30, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Highways, District Nine to establish an open-end contract for the Rental of 4-Ton Asphalt Reclaimers without Operator. Per the Bid Requirements, Specifications, Terms and Conditions attached to this Solicitation.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Asphalt recycler, 4 Ton Daily Rental 0.00000 DAY
Comm Code Manufacturer Specification Model #
22101622
Extended Description:
Asphalt recycler, 4 Ton Daily Rental
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Asphalt recycler, 4 Ton Weekly Rental 0.00000 WK
Comm Code Manufacturer Specification Model #
22101622
Extended Description:
Asphalt recycler, 4 Ton Weekly Rental
Date Printed: Jan 30, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Asphalt recycler, 4 Ton Monthly Rental 0.00000 MO
Comm Code Manufacturer Specification Model #
22101622
Extended Description:
Asphalt recycler, 4 Ton Monthly Rental
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Delivery Fee - First Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
78121603
Extended Description:
Delivery Fee - First Mile
Date Printed: Jan 30, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Delivery Fee - Additional Miles 0.00000 MILE
Comm Code Manufacturer Specification Model #
78121603
Extended Description:
Delivery Fee - Additional Miles
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 CC Fee, not to exceed 4%
Comm Code Manufacturer Specification Model #
84141602
Extended Description:
CC Fee, not to exceed 4%
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2026-02-09
Document Phase Document Description Page
DOT2600000060 Final 4T Asphalt Reclaimer Rental without Operator
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