472/19097. TAP Chippewa CF- HVAC Repairs & Replacements

The State of Michigan Department of Technology, Management and Budget (DTMB), in partnership with the Michigan Department of Corrections (MDOC), is soliciting Professional Services Contract (PSC) proposals for HVAC repairs and replacements at the Chippewa Correctional Facility in Kincheloe, Michigan, located in Cass County. This procurement seeks comprehensive design and construction administration services encompassing Phase 500 (Final Design), Phase 600 (Construction Administration – Office Services), and Phase 700 (Construction Administration – Field Services) for HVAC system upgrades affecting Buildings 100 (Administration), 200 (Food Service/Health Care), and 300 (Education), with specific focus on replacement of circulation pumps in the 1989 vintage system and associated heat pump modifications. Required deliverables include design development documents, permit applications with LARA plan review and Bureau of Fire Services approvals, complete contract documents, construction cost estimates, construction administration services, biweekly progress summaries (during Phases 400 and 500), field and material testing coordination, and as-built documentation delivered to DTMB's Lansing office upon project completion. Qualified proposers must be licensed to practice architecture or engineering in Michigan and must demonstrate the capability to provide manpower for Phase 700 inspection services, coordinate facility access requiring LEIN clearance and DOC orientation training, and maintain complete project documentation while ensuring continued facility operations throughout construction. Evaluation criteria allocate 80 percent weighting to the Technical Proposal (Part I) addressing qualifications, methodology, and schedules, and 20 percent to the Cost Proposal (Part II) utilizing Michigan prevailing wage rates and billable hourly rates by staff classification. Critical project dates include a mandatory pre-proposal meeting on March 14, 2019, at 9:00 AM local time with facility walkthrough documentation, written questions due by March 21, 2019, at 5:00 PM Eastern Time, and proposals due on March 28, 2019, at 2:00 PM local time in the format of five hard copies and two electronic PDF copies on external USB drives, with contract award anticipated within 30 days of the proposal deadline.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in this solicitation; however, the contract requires compliance with Michigan's nondiscrimination requirements and prevailing wage standards applicable to state facility projects. Proposers must complete certification forms confirming Michigan business status and responsibility certification prior to contract award, and the contractor will be ineligible to bid on any associated construction work, ensuring separation of design and construction services. No incumbent vendor or current contractor information is provided in the available solicitation documents. The project requires integration with existing facility infrastructure at a secure correctional facility, necessitating coordination with MDOC Physical Plant Division and adherence to facility access protocols and operational continuity requirements throughout all phases. Compensation will be structured on a not-to-exceed fee basis with hourly billing rates for professional, technical, and support staff including all overhead, fringe benefits, insurance, equipment, and indirect costs, supplemented by reimbursable expenses for consultant services, site surveys, laboratory testing, permits, and travel beyond 100 miles at State of Michigan established rates with a designated $1,500.00 allowance; no construction budget has been established, though funding is believed sufficient for the requested professional services.