472/18228. RMP; MI Reformatory - Bubble Sliding Gate

This is a construction procurement issued by the Michigan Department of Technology, Management and Budget (DTMB) for the Michigan Reformatory Facility in Ionia, Michigan, located within Huron County. The project involves the removal and replacement of three existing automatic sliding steel security gates (Gate #1, Gate #2, and Gate #3) along with an Arsenal Gate and Gate #2 North within the Administration building. Deliverables include new hollow metal detention-grade doors and frames compliant with HMMA 863-14 standards, power-operated sliding door hardware, security glazing, modifications to existing security gate controls and control stations, new wiring and conduit installations, and associated electrical system upgrades. The project requires contractors to comply with Michigan Department of Corrections special working conditions, including restricted work hours (Monday-Friday, 8:00 AM to 5:00 PM except State holidays), mandatory background clearance for all personnel via LEIN (Law Enforcement Information Network) criminal history checks, and security protocols for facility access. The contract time for completion is 180 calendar days from the Notice-to-Proceed, with liquidated damages of $500 per calendar day for delays beyond the Substantial Completion date. A mandatory pre-bid walk-through inspection was scheduled for February 25, 2019 at 10:00 AM at the Warden's Office, with electronic bids due March 13, 2019 at 2:00 PM local time. Bidder questions were accepted via email only until March 6, 2019 at 1:00 PM local time. All bids required a 5 percent bid guarantee and performance and payment bonds for contracts exceeding $50,000, with a provisional contingency allowance of $20,000 included in the base bid.

The procurement documents do not specify set-aside designations or restrictions on organizational types eligible to respond. Prospective bidders were required to submit a Vendor/Contractor LEIN Request five business days prior to the pre-bid walk-through meeting to obtain criminal history clearance for facility access, establishing a mandatory pre-qualification screening requirement. The project incorporates existing infrastructure requiring integration, including modifications to three existing security gate control systems and control stations with new electronic detention monitoring and control systems. An asbestos building materials survey completed in October 2018 identified asbestos-containing materials throughout the Administration building, including floor tile with chrysotile (2-5 percent), magnesium silicate pipe insulation with amosite and crocidolite (20-21 percent), and mud compound insulation on fiberglass-covered piping, requiring contractor compliance with asbestos abatement protocols. The procurement documentation does not specify incumbent vendors, current contractors, or detailed award values or budget ranges. Project documents and specifications were available through www.Buy4Michigan.com, with the designated Project and Specification Consultant being Patrick D. Findlan, RA at PARTNERS in Architecture, PLC, and the agency contact being Paul Tefft with DTMB.