4711 Letcher County 731368 Gander, Settlement, Talent, Crab Apple – Gravel Surface, Culvert, and Shoulder Repair

Letcher County Fiscal Court is seeking bids for a road repair project (Project 731368) involving gravel surface, culvert, and shoulder repair on Gander, Settlement, Talent, and Crab Apple roads. The procurement requires comprehensive road infrastructure improvements, including cleaning and unclogging 12-inch and 36-inch diameter culverts, installing 66.01 tons of DGA road base, applying 21.1 square yards of geotextile fabric, and installing 17.25 tons of Class II channel lining across five specific sites with provided GPS coordinates. Contractors must complete all work within 60 days of contract award and submit proposals through the DFS Procurement Portal by August 13, 2025, at 2:00 PM EST. The project demands precise documentation, including quarry tickets, GPS-enabled before/after photos, material source documentation, and disposal location records. Bidders must comply with Kentucky Department of Highways 2019 Standard Specifications Division 400 and demonstrate capability to execute the full scope of work.

The contract opportunity includes specific set-aside provisions emphasizing participation of minority businesses, women's business enterprises, and labor surplus area firms. Contractors must take five mandatory affirmative steps to maximize disadvantaged enterprise participation, including placing qualified enterprises on solicitation lists and dividing requirements into smaller economic tasks. Insurance requirements are stringent, mandating Commercial General Liability ($2,000,000 aggregate/$1,000,000 per occurrence), Comprehensive Automobile Liability ($1,000,000 per occurrence), and Worker's Compensation coverage ($1,000,000 per occurrence). Bidders must provide a drug-free workplace certification and submit a non-collusion declaration. While a specific budget range is not disclosed, this FEMA grant-funded project requires comprehensive documentation and strict compliance with federal procurement regulations. Contractors with overdue county work are explicitly ineligible to bid, and payment will only be processed after work completion, documentation review, and Fiscal Court approval.