5-4711 Letcher County Project 731368 Sam Bach, Gander, Settlement, Talent, Crab Apple SOW FINAL.pdf
PDF 2 MB Posted
- Solicitation number
- 731368 - 1
- Issued by
- Larue County, Kentucky
About this file
This is a Scope of Work document issued by Letcher County Fiscal Court for Project 731368 involving gravel surface, culvert, and shoulder repair work on Gander, Settlement, Talent, and Crab Apple roads. The project includes cleaning and unclogging 12-inch and 36-inch diameter culverts (20 LF and 60 LF respectively), installing 66.01 tons of DGA road base, providing 21.1 square yards of geotextile fabric, and installing 17.25 tons of Class II channel lining across five specific sites with GPS coordinates provided. Work also includes mobilization/demobilization and traffic control as a lump sum item. Responses are due by August 13, 2025 at 2:00 PM ET, with submissions required through the DFS Procurement Portal at dfs.bonfirehub.com. Work must be completed within 60 days of contract award, and contractors must coordinate with Matt Amburgey at (606) 595-8710 before starting work.
Unit pricing must be all-inclusive covering labor, equipment, materials, and supplies with no price increases allowed except for county-approved changes. This is a FEMA grant-funded project requiring specific documentation including quarry tickets or load counts for quantity verification, before/after GPS-enabled photos, third-party material source documentation, and disposal location records. Contractors with overdue county work are ineligible to bid, and all work must comply with Kentucky Department of Highways 2019 Standard Specifications Division 400. Required submission documents include insurance certificates and drug-free workplace policies, with payment processing only after work completion, documentation review by the Grants Management Team, and Fiscal Court approval.
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Text version
Scope of Work
LETCHER COUNTY FISCAL COURT
PROJECT NAME: 731368 Gander, Settlement, Talent, Crab Apple –
Gravel Surface, Culvert, and Shoulder Repair
Questions: email judgeadams@letchercounty.ky.gov and procurement@erassist.com
Responses are due no later than August 13th, 2025; 2:00 PM ET.
Any contractor with overdue work for the county is ineligible for additional work from the county until overdue projects are completed
Required Documents for Submission in DFS Procurement Portal:
Copy of Insurance Copy of Drug Free Workplace Policy
RESPONSE DELIVERY:
Bid and all required forms shall be submitted through the DFS Procurement Portal:
dfs.bonfirehub.com
Procurement Notes:
● All requested information be filled out to be considered a valid bid.
● Work is expected to be completed within 60 days of contract award.
● Work will not be considered complete until all invoice documents are provided and invoice validation is complete. Final invoice with all required documents must be provided in a single transmission (email or link to a dropbox , google drive, or other file sharing service).
Multi-part transmission of invoice documentation will cause a delay in validation which will affect payment processing timelines and designation of completion.
● Work will follow all best construction practices. All work shall conform to Division 400 of the KY Department of Highways 2019 Standard Specifications for Road and Bridge Construction, which can be found at http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx
● For Ditching Projects or culvert clean out projects. Earthen Material from Ditching or Culvert Clean Out may be worked into surrounding embankment at appropriate angles, especially in locations under which Channel Lining will be installed. Remaining Sediment or Earthen Material must be hauled to a government borrow pit (location/tickets/photos must be included on invoice) or hauled to a landfill. Debris must be hauled to a landfill. Landfill tickets are required to be submitted with an invoice.
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 1 mailto:judgeadams@letchercounty.ky.gov mailto:procurement@erassist.com http://dfs.bonfirehub.com http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx
● Invoices must include at least 4 Photos of “Before” and 4 Photos “After” work completion.
Photos must be taken with an app (such as Solocator or GPS Camera) that displays the GPS (and preferably road name) and date.
● If rock/aggregate or fill material is supplied as part of this work, the Invoice must list the quarry location of aggregate or the source location of the fill. If rock/aggregate is supplied from a third party, must provide documentation from the third party of the original location of the aggregate or fill. Third party documentation must be signed and submitted on third party letterhead.
● This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided (e.g. quarry tickets, or load counts/truck capacities). Invoices must list the haul off location of any debris, spoils, or waste (example: permitted landfill, recycling location, or road dept for reuse).
● Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the Fiscal Court. (Documentation to include items such as before/after photos (always required), quarry documentation, quantity documentation, and documentation of disposal).
● Successful bidders, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.
● Letcher County reserves the right to accept or reject any and all bids. Letcher County reserves the right to seek clarification from bidders.
● Letcher County Fiscal Court is an Equal Opportunity Employer and encourages all qualified businesses to respond to this request, including minority, women, veteran owned businesses, as well as hub-zone businesses.
● Work can not start until the contract agreement is fully executed and the contractor has made contact with Letcher County Matt Amburgey at (606) 595-8710 to schedule work and work supervision/inspection.
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 2
Using Care to not destroy pavement or place equipment in water:
Site # Scope GPS /Map Picture
Crab Apple Dr Site 1
A 1. Install 20.1 SY of Geotextile Fabric
2. Install 15.75 Tons of Class II Channel Lining
(63’L x 3’W x 3’D)/2 (divided by half due to the angle of embankment).
3. Install 2.63 Tons of DGA road base to create a shoulder.
GPS: 37.13446 -83.00820
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 3 https://www.google.com/maps/place/37%C2%B008'04.1%22N+83%C2%B000'29.5%22W/@37.134828,-83.0125773,16z/data=!4m4!3m3!8m2!3d37.13446!4d-83.0082?entry=ttu
Gander Dr
B 1. Install 33.6 TN of DGA road base to road surface (330’L x 11’W x 2”D).
GPS: 37.12029 -82.99205
Settlement Rd Site 1
C 1. Install 29.78 TN of DGA road base to road surface (402’L x 8’W x 2”D).
GPS: 37.13402 -83.00632
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 4 https://www.google.com/maps/place/37%C2%B007'13.0%22N+82%C2%B059'31.4%22W/@37.1201887,-82.9954246,16.5z/data=!4m4!3m3!8m2!3d37.12029!4d-82.99205?entry=ttu https://www.google.com/maps/place/37%C2%B008'02.5%22N+83%C2%B000'22.8%22W/@37.1324963,-83.0124636,16z/data=!4m4!3m3!8m2!3d37.13402!4d-83.00632?entry=ttu
Settlement Rd Site 2
D 1. Unclog and clean 20 LF of 12 in Diameter CMP Culvert
GPS: 37.13383 -83.00748
Talent Branch Site 1
E 1. Unclog and clean 60 LF of 36 IN Diameter HDPE Culvert.
2. Install 1 SY Geotextile Fabric around culvert inlet.
3. Install 1.5 Tons of Class II Channel Lining around culvert inlet (3’L x 3’W x 3’D).
GPS: 37.13799 -83.01615
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 5 https://www.google.com/maps/place/37%C2%B008'01.8%22N+83%C2%B000'26.9%22W/@37.1339116,-83.0116088,16.25z/data=!4m4!3m3!8m2!3d37.13383!4d-83.00748?entry=ttu https://www.google.com/maps/place/37%C2%B008'16.8%22N+83%C2%B000'58.1%22W/@37.1391774,-83.0240064,15.25z/data=!4m4!3m3!8m2!3d37.13799!4d-83.01615?entry=ttu
Total Quantity List
Unit pricing shall be all-inclusive and include all labor, equipment, material, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by the County.
Bid item
Description Unit of Measure Appx Qty
1 Clean and Unclog 12 in Diameter Culvert LF 20
2 Clean and Unclog 36 in Diameter Culvert LF 60
3 Installation and Provision of DGA TON 66.01
4 Installation and Provision of Geotextile Fabric SY 21.1
Installation and Provision of Class II Channel Lining.
TON 17.25
6 Mobilization/Demobilization and Traffic Control Lump Sum 1
4711 Letcher County Fiscal Court 731368 Gander Settlement Talent Crab Apple Page 6
File details come from the government source that posted it. Updated .