40100 - Testing Platform Scales-UPDATED

The Tennessee Department of Transportation (TDOT) is seeking a single vendor to provide comprehensive platform scale testing services across four regions of the state for a five-year contract period. The solicitation requires testing of 2,946 platform scales used for weighing commercial vehicles, with specific regional distributions: 798 scales in Region 1, 818 in Region 2, 798 in Region 3, and 532 in Region 4. Vendors must perform two annual testing intervals between March and September, adhering to National Institute of Standards and Technology Handbook 44 standards, with each test requiring zero-balance checks, increasing-load tests up to 45,000 pounds, and maintaining scale accuracy within 0.5 percent of applied loads. The bid is scheduled to be open from January 12, 2026, at 2:00 PM CST to February 6, 2026, at 2:00 PM CST, with all submissions required through the State's Supplier Portal. Bidders must submit unit pricing for scales and emergency travel services, including per-mile rates and service call fees, with all line items weighted equally at 8.33 percent. Written questions must be submitted by January 16, 2026, at 10:00 AM CT, with all inquiries directed to Joshua Polk at Joshua.Polk@tn.gov.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Potential bidders must be registered with the Tennessee Department of Revenue and comply with the Iran Divestment Act, and they cannot be debarred from federal or state transactions. The contract requires vendors to maintain comprehensive insurance coverage, including workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000). While specific budget ranges are not explicitly detailed, the contract allows for potential scale additions or deletions up to 15 percent annually. Vendors must provide detailed documentation for each scale test, including copies for the scale owner and TDOT's Materials and Tests Field Services Team Lead, and submit semi-monthly testing reports. The contract includes provisions for emergency testing within 24 hours of notification, with separate billing for travel and service call fees. Notably, vendors are prohibited from performing scale maintenance or calibration, which must be arranged separately by the scale owners.