Amendment_1_-_ITB_40100-13795_Questions_and_Comments.pdf

This is an amendment to an Invitation to Bid (ITB) issued by the Tennessee Department of Transportation (TDOT) for platform scale testing services. Amendment One clarifies and amends the original ITB #40100-13795 through responses to bidder questions and comments regarding project scope and contract terms. The solicitation seeks a single vendor to provide comprehensive testing services for approximately 2,946 platform scales used to weigh commercial vehicles across four TDOT regions, with testing quantities of 798 scales in Region 1, 818 in Region 2, 798 in Region 3, and 532 in Region 4. Testing must comply with National Institute of Standards and Technology Handbook 44 standards and include two annual testing intervals between March 15th and September 30th. The original ITB was released January 12, 2026, with written questions due by January 16, 2026, at 10:00 AM CT, and bids due February 6, 2026, at 2:00 PM CST. The contract term is sixty (60) months with a possible extension not to exceed one hundred-eighty (180) days to prevent service lapses.

The amendment clarifies that quantities listed in the original ITB reflect projected five-year totals and include a buffer to accommodate potential needs under Section 5 (Non-Routine Testing and Site Modifications), with TDOT providing no guarantee of minimum purchases. Bidders must submit unit pricing for scale testing and emergency travel services through the State's Supplier Portal. The contract requires vendors to maintain comprehensive insurance coverage, including workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000). Vendors must be registered with the Tennessee Department of Revenue, comply with the Iran Divestment Act, and cannot be debarred from federal or state transactions. All line items are weighted equally at 8.33 percent for evaluation purposes.