373/Saint Ignace/Janitorial Contract

The Michigan Secretary of State is soliciting sealed bids for a five-year janitorial services contract for Branch Office 373 located at 364 North State Street in Saint Ignace, Michigan. The procurement encompasses comprehensive janitorial and housekeeping services for a 1,450 square-foot, one-story facility containing 6 workstations and 1 restroom, with service scheduled three days per week (Monday, Wednesday, and Friday) from 6:30 p.m. to 7:30 a.m. Deliverables include daily room cleaning, restroom sanitization, interior and exterior window cleaning (weather permitting), weekly deep cleaning, monthly specialized cleaning, quarterly vinyl floor stripping and waxing of high-traffic areas, and semiannual carpet shampooing and complete floor stripping services. The contractor must supply all personnel, equipment, tools, cleaning supplies (excluding paper towels, toilet tissue, hand soap, and plastic liners which are state-supplied), and supervision necessary to maintain a clean, healthy, and safe work environment while maintaining building security, including proper key management and security alarm operation. Evaluation criteria include demonstrated work plan profitability, price quotation competitiveness, vendor reliability, past performance history, and proven ability to meet all specified requirements. Bidders must submit three professional business references with their proposals and complete all required documentation through the SIGMA electronic system. The proposal due date is September 20, 2018 at 3:00 p.m.; site visits must be completed by September 13, 2018 at 12:00 p.m.; and questions must be submitted by September 13, 2018 at 3:00 p.m. with answers posted by 3:00 p.m. on September 14, 2018. Pricing options must be submitted for 1, 2, 3, 4, and 5-year contract terms.

The solicitation requires compliance with the Sheltered Workshop Sections of Michigan Public Act 431 of 1984, though no specific set-asides or disadvantaged enterprise designations are identified in the procurement documents. No incumbent vendor information is provided in the available solicitation materials. The contract specifies standard insurance requirements including Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance, with all contractors required to register for Electronic Funds Transfer (EFT) payment processing. Invoicing will be conducted monthly under standard contract terms with payment due within 45 days of state receipt, and all pricing must be inclusive of taxes. The state buyer is Leigh Holmes, contactable at (517) 335-2754, and the Contract Compliance Inspector and Facility Manager is Cheryl Allen at (906) 643-6066. Bids indicating a loss will be deemed non-responsive, and the state reserves the right to terminate the contract for cause or convenience without penalty. No specific budget range or award value is disclosed in the solicitation materials.