3373-26-R-IFBD-00002

The Mississippi Department of Mental Health's Bureau of Intellectual and Developmental Disabilities is soliciting sealed bids for an Invitation for Bids (IFB No. 2026-01) for wheelchairs, custom seating, seating systems, replacement parts, accessories, and repair services. The procurement will serve approximately 240 persons at Ellisville State School (ESS) main campus, affiliated community homes, and South Mississippi Regional Center (SMRC) in Long Beach. Bidders must provide percentage discounts for manual, sports, electric, and geri wheelchairs from manufacturers like Freedom Designs, Signature 2000, Otto Bock, and others, along with repair parts from manufacturers such as Invacare and Broda. Vendors must have a minimum of five years of experience, possess current Mississippi business licenses, and have technicians who are NRRTS members with CRTS certification. The evaluation will be based on the lowest responsive and responsible bidder offering the highest percentage discount from manufacturer's suggested retail prices. Key procurement dates include a question deadline of January 16, 2026, bid submission deadline of February 20, 2026 at 4:30 PM CST, bid opening on February 23, 2026, and a Notice of Intent to Award on February 24, 2026.

The solicitation does not specifically mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including workers' compensation, general liability with $1,000,000 per occurrence limits, and an employee dishonesty bond of $500,000. The contract will have an initial one-year term from July 1, 2026, to June 30, 2027, with potential renewal for up to four additional one-year periods. Successful vendors must provide delivery within 12 weeks of order, offer loaner chairs when requested, conduct weekly wheelchair seating clinics with agency therapy staff, and submit itemized quotations within 72 hours for standard quotes and seven working days for group or custom seating quotes. While a specific award value is not disclosed, the contract will cover wheelchair and seating system procurement for multiple state facilities, suggesting a significant potential contract value. Vendors are expected to bill other funding sources like Medicare, Medicaid, and private insurance when possible, and must submit separate invoices for each service location.