IFB RFX3160007832 PSYCHOLOGY 2026.pdf

This Invitation for Bids (IFB No. 2026-01) document is issued by the Mississippi Department of Mental Health's Bureau of Intellectual and Developmental Disabilities for wheelchairs, custom seating, seating systems, replacement parts, accessories, and repair services. The procurement will serve approximately 240 persons across Ellisville State School (ESS) main campus, affiliated community homes, and South Mississippi Regional Center (SMRC) in Long Beach. Bidders must provide percentage discounts on manual, sports, electric, and geri wheelchairs from approved manufacturers including Freedom Designs, Signature 2000, and Otto Bock, as well as repair parts from manufacturers such as Invacare and Broda. Key dates include a question deadline of January 16, 2026, bid submission deadline of February 20, 2026 at 4:30 PM CST, bid opening on February 23, 2026, and Notice of Intent to Award on February 24, 2026. The contract will have an initial one-year term from July 1, 2026, to June 30, 2027, with potential renewal for up to four additional one-year periods.

Vendors must have a minimum of five years of experience, current Mississippi business licenses, and technicians who are NRRTS members with CRTS certification. Evaluation will be based on the lowest responsive and responsible bidder offering the highest percentage discount from manufacturer's suggested retail prices. Vendors must maintain comprehensive insurance coverage including workers' compensation, general liability with $1,000,000 per occurrence limits, and an $500,000 employee dishonesty bond. Successful vendors must provide delivery within 12 weeks of order, offer loaner chairs when requested, conduct weekly wheelchair seating clinics with agency therapy staff, and submit itemized quotations within 72 hours for standard quotes and seven working days for custom seating quotes. The procurement documentation does not specify set-asides for disadvantaged enterprises or identify incumbent vendors. Vendors are expected to bill other funding sources including Medicare, Medicaid, and private insurance when applicable, with separate invoices required for each service location.