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- Attached to
- 3373-26-R-IFBD-00002
- Solicitation number
- 3160007833
- Issued by
- Jefferson County, Mississippi
About this file
This is Amendment Two to an Invitation for Bids (IFB) issued by the Mississippi Department of Mental Health's Bureau of Intellectual and Developmental Disabilities for wheelchairs, custom seating, seating systems, replacement parts, accessories, and repair services for Ellisville State School in Ellisville, Mississippi and South Mississippi Regional Center Community Homes. The solicitation seeks vendors to serve approximately 240 persons across these facilities. Key dates include a question deadline of January 16, 2026, a bid submission deadline of February 20, 2026 at 4:30 PM CST, bid opening on February 23, 2026, and a Notice of Intent to Award on February 24, 2026. The amendment clarifies that repair labor coverage at Item #11 of the Scope of Work now includes Ellisville State School in addition to South Mississippi Regional Community Homes, and removes Notice #13 regarding billing insurance as it would create a hardship for both vendor and Agency. The contract will have an initial one-year term from July 1, 2026 to June 30, 2027, with potential renewal for up to four additional one-year periods.
Pricing will be based on percentage discounts from manufacturers' suggested retail prices for manual, sports, electric, and geri wheelchairs from specified manufacturers including Freedom Designs, Signature 2000, and Otto Bock, as well as repair parts from manufacturers such as Invacare and Broda. Vendors must have a minimum of five years of experience, maintain current Mississippi business licenses, and employ technicians who are NRRTS members with current CRTS certification. Required insurance includes workers' compensation, general liability with minimum $1,000,000 per occurrence limits, and an employee dishonesty bond of $500,000. Vendors must provide delivery within 12 weeks of order, offer loaner chairs upon request, conduct weekly wheelchair seating clinics with Agency therapy staff, submit itemized quotations within 72 hours for standard requests and seven working days for group or custom seating quotes, and provide a warranty period equal to or exceeding the manufacturer's standard warranty with a minimum of one year from the date of purchase. Travel expenses for initial delivery, fitting, and warranty repairs shall be included in the bid price, and all services must be provided during normal business hours of 8 AM to 4:30 PM.
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Other files
| File | Type | Posted |
|---|---|---|
| download (1).pdf | ||
| IFB RFX3160007833 WHEELCHAIRS 2026.docx | DOCX document | |
| IFB RFX3160007832 PSYCHOLOGY 2026.pdf |
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Text version
Ellisville State School
Dr. Rinsey McSwain 1101 Highway 11 South Phone: (601)477-9384 Director Ellisville Mississippi 39437-4444
Wheelchairs, custom seating, seating systems, replacement parts accessories, and Repair Services
RFx # 3160007833
Amendment Two – Issued January 26, 2026
Bid Submission Deadline: February 20, 2026, 04:30 PM CST
PLEASE ACKNOWLEDGE THIS AND ANY OTHER AMENDMENTS BY EXECUTING THE BOTTOM OF
THIS DOCUMENT and returning with your bid package.
Questions, Answers and Clarifications –
1. – In the Scope of Work, Item #11 only specifies repair labor coverage for South Mississippi Regional Community Homes but does not mention Ellisville State School. Please clarify about labor repairs at Ellisville State School.
Ellisville State School should be included in that coverage/
Notice #13 has been removed – it has been determined this would be a hardship for both vendor and Agency to bill insurance(s).
SEE ATTACHED UPDATED SCOPE OF WORK
Failure to submit this acknowledgement may result in rejection of your bid.
Acknowledged by (signature): ____________________________________________________________
Printed Name: ________________________________________________________________________
Company and Title: ____________________________________________________________________
Date: ________________________________________________________________________________
Attachment I Scope of Work
Vendor shall provide services, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:
1. Vendor shall provide delivery and setup of Wheelchairs, seating, accessories and repair parts as a specified discount percentage for a one-year period as well as contract renewal periods as indicated.
2. All services provided by the successful bidder shall be performed by a qualified technician. Technicians are to be NRRTS members and CRTS certified. A copy of the certificate must be provided prior to work start.
3. Provide technical assistance to Agency’s Therapy staff by participating in wheelchair seating clinics. Areas to be addressed by the clinics include wheelchair evaluations, custom seating, wheelchair repairs, adjustments, modification, and the provision of quotes. These clinics will be scheduled on a weekly basis.
4. When the Awarded Vendor participates in equipment evaluations, they shall ultimately be responsible for the proper fitting of that equipment to the client.
Should a piece of equipment not be functional, that equipment should be either replaced or modified to the Agency’s satisfaction at no additional cost.
5. The Awarded Vendor shall provide the Agency’s representative with an itemized quotation within seventy-two (72) hours of the date of the request. Group quotes and quotes for wheelchairs with custom seating will be provided within seven (7) working days from the date of the request. Failure to provide quotations within the specified time frame may result in the cancellation of the contract, or the Agency may purchase elsewhere in accordance with State Purchasing Regulations.
6. Delivery shall be FOB “Agency”. Delivery shall be within 12 weeks maximum after receipt of order. Loaner chairs shall be provided by the Awarded Vendor at the Agency’s request.
7. All wheelchairs should be warrantied for a time period that equals or exceeds the manufacturer’s standard warranty, to be free from defects in materials and workmanship for a period of not less than one year from the date of purchase.
Parts supplies, and labor for repairs made during the warranty period will be provided at no charge to the client, or Agency.
8. The Awarded Vendor agrees to furnish the Agency with three (3) current copies of the lowest manufacturer’s suggested retail price lists. The discount bid shall apply to the current price lists. Catalogs and price lists shall be forwarded to the Agency prior to the beginning of the contract period. Any changes or updates from the manufacturer that occur during the contract period shall be forwarded promptly to the Agency.
9. Travel expenses for initial delivery, fitting and warranty repairs shall be included in the bid price.
10. All services should be provided during normal business hours. (8am to 4:30pm)
11. The Vendor should include labor for repairs at each location. All repair work shall be initiated within two (2) working days from the date notification is given by a representative.
12. Vendor shall submit separate invoices for each location. (i.e. Ellisville State School, South Mississippi Regional Center Community Homes, etc.)
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