300 SP Shakamak Preventative Maintenance KitchenBid Documents

The Indiana Department of Natural Resources is seeking competitive bids for preventative maintenance services on kitchen equipment at Shakamak State Park in Hamilton County. This Request for Quotation (RFQ #0030087483) solicits four pre-scheduled quarterly service visits per year for kitchen equipment located at the Group Camp mess kitchen facility at 6265 West State Road 48, Jasonville, Indiana 47438. The scope of work includes maintenance services for walk-in freezers and coolers, ranges with griddles, convection ovens, fryers, mixers, refrigerated and heated pass-through units, dish machines, booster heaters, sink heaters, and serving tables. Contractors must conduct an initial site inspection prior to scheduled service visits, develop a maintenance protocol in accordance with manufacturer specifications and industry standards, and provide service reports or work orders within three business days of each visit. All costs must be inclusive of labor, materials, parts, equipment, vehicles, tools, travel expenses, and overhead, with pricing remaining firm and unchanged throughout the contract term. Bidders must submit completed bid packages via email to Jen Reeves at JReeves@dnr.in.gov or by fax to 317-972-3275 by May 25, 2026, at 10:00 AM EDT; all questions must be submitted no less than seven days prior to the bidding deadline. Following an addendum posted on April 21, 2026, the contract term was extended from one year to two years, with an option for a two-year extension, providing potential coverage of up to four years total, commencing June 1, 2026, or from the date of the State's last signature, whichever is later.

The State has established diversity goals of 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran-Owned Small Business Enterprise (VOSBE) participation; respondents meeting these goals must submit completed subcontractor commitment forms with signed letters of commitment from certified firms. Bidders who have not previously completed the online Bidder Registration process through the Indiana Department of Administration must do so prior to contract award by visiting https://www.in.gov/idoa/2464.htm. The bid package must include Event Detail RFQ forms with signed and dated cost information on a per-service basis for the four quarterly visits, a Claiming Purchasing Preferences form, an Indiana Economic Impact form, a State of Indiana MBE/WBE Subcontractor Commitment Form if applicable, and a Non-Collusion Certification and Signature page with acknowledgment of the addendum. All quoted prices must remain valid for thirty calendar days following the response due date in compliance with Indiana State law, and pricing must include all applicable charges, fees, and shipping. No specific budget range or award value is stated in the solicitation documents; however, contractors should note that payment shall be made in arrears via electronic funds transfer following completion of services, with invoices submitted within seven business days of service completion. Emergency services outside the preventative maintenance contract scope may be requested and will be invoiced separately at rates to be negotiated.