300 FW BFO Office Cleaning 4-year ContractBid Documents

The Indiana Department of Natural Resources, Division of Fish and Wildlife, is requesting quotations for a four-year office cleaning contract at its Bloomington Field Office (RFQ 003000000088891), with responses due November 18, 2026 at 10:00 a.m. Eastern Standard Time. The solicitation encourages vendors to comply with Indiana purchasing preferences including U.S. manufactured products, Indiana business preferences, small business certifications, and veteran-owned small business (IVOSB) subcontracting opportunities; however, these are stated as preferences rather than set-asides or eligibility restrictions.

The scope covers weekly, quarterly, semi-annual, and annual cleaning services for a 6,875 square-foot office facility located at 5596 E State Road 46 in Bloomington. Weekly services include vacuuming carpeted areas, removing cobwebs, sweeping and mopping tile floors, emptying trash and recycling containers, transporting waste to an onsite dumpster, and cleaning kitchen, copier room, conference room, and bathroom surfaces. Quarterly services include interior and exterior conference room window washing twice annually. Annual services consist of stripping, waxing, and buffing all tile floors and professional carpet cleaning. All cleaning must occur outside normal business hours (Monday through Friday, 9 a.m. to 4 p.m.), with Saturday mornings being the preferred service day. The contractor must supply specialized equipment for annual carpet cleaning and floor buffing; the DNR provides general cleaning products for routine maintenance. Recycling materials must be transported to a facility approximately five miles from the office building.

The contract term runs from December 1, 2026, through November 30, 2030, with no renewal options indicated. Pricing must be submitted on a firm, fixed-price basis with unit prices and extended totals by service frequency and year; awarded prices are binding for the contract duration. All quoted prices must remain valid for thirty calendar days following the response due date and must include all applicable charges, fees, and shipping. Questions are due at least seven days prior to November 18, 2026. Responses must be submitted via email to Angela Settles at ASettles1@dnr.in.gov or by fax to 317-972-3275; electronic bidding through the Supplier Portal is not permitted.