3 phase replacement genral purpose motor

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) numbered IW207272 for the procurement of a specific 3-phase replacement general purpose motor. The solicitation requests one Marathon 300 HP, 3600 RPM, ODP, Frame 447TS motor, with the originally specified manufacturer part number 447TSTDN16007 now replaced by 447TSTDCD6002. The motor is to be delivered to the TDCJ Michael Unit Packing Plant Maintenance located in Tennessee Colony, TX. Key procurement dates include a bid question deadline of January 16, 2025, at 3:00 PM (CST), with anticipated answers posted by January 22, 2025, and a final bid opening date of February 5, 2025, at 3:00 PM. Bidders are required to submit specification documentation demonstrating compliance or variance with technical requirements, with electronic submissions preferred via BIDS@TDCJ.TEXAS.GOV (limited to 10 MB per email), though hard copy submissions are also accepted. Vendors must quote freight F.O.B. destination, prepaid and allowed, with any additional freight charges to be stated separately.

The solicitation includes preferences for Texas-based bidders, particularly those offering goods produced by Texas residents, agricultural products, or recycled materials. While no specific contract value or budget range is explicitly stated, the procurement includes strict security requirements for deliveries to correctional facilities, mandating security escorts and prohibiting contraband items. The TDCJ reserves the right to search delivery staff and vehicles, with delivery personnel strictly prohibited from interacting with inmates. Amendment No. 1 clarified that the required motor voltage is 460V and confirmed that alternate parts or TDCJ-approved equivalents will be accepted and reviewed during bid opening. Bidders must acknowledge receipt of amendments either on the face of their bid or by returning a copy of the notice, with failure to do so potentially resulting in bid disqualification. The contract specialist for this procurement is Heather Coleman, with the TDCJ procurement office located at 2 Financial Plaza, Suite 703, Huntsville, Texas 77340.