296223 replace one (1) 3 ton heat pump RTU B. 88

The West Virginia Department of Administration's General Services Division is conducting an Agency Request for Quote (ARFQ 0211 GSD2500000074) to replace one (1) 3-ton heat pump rooftop unit (RTU) at Building 88, located at 7 Players Club Drive in Charleston, WV. The procurement seeks a contractor to provide and install a new HVAC system with specific technical requirements, including standard efficiency with electric heat, R-32 or R-454B refrigerant, and compatibility with Trane Ensemble building management system. The solicitation mandates a site visit on March 4, 2025, at 11:00 am, with technical questions due by March 7, 2025, at 10:00 am, and a bid opening scheduled for March 18, 2025, at 2:30 pm. The vendor will be responsible for delivering the new equipment, providing a crane for removal and installation, making electrical connections, and disposing of the old equipment. The contract requires an 18-inch full perimeter knockdown curb and wireless sensor, with the award to be given to the vendor providing the lowest overall total cost that meets all mandatory specifications.

While no specific set-aside designations or restrictions on vendor types are explicitly mentioned in the documentation, the procurement requires that surety bonds must be licensed in West Virginia. The contract has an initial term of fourteen (14) days, with invoices to be submitted to gsdinvoices@wv.gov or mailed to 112 California Ave, Building 4, Charleston, WV 25305. Vendors must include the purchase order number and correct vendor name on all invoices. The solicitation uses commodity code 72151207 for HVAC system installation and will be structured as an Agency Purchase Order. The primary contact for this procurement is John T. Persinger, who can be reached at 304-352-5527 or john.t.persinger@wv.gov. No specific budget range or award value is provided in the available documentation, though the scope is limited to a single rooftop unit replacement at a specified location.