279-20260114155855 CCSD

The Covington County School District in Mississippi is seeking a comprehensive lawn care and grounds maintenance services contractor for the 2026-2027 school year. The procurement covers six school facilities, including Seminary Elementary, Middle, and High Schools, Hopewell Elementary School, Collins Elementary and High Schools, Alternative School, CTE, Carver Education Complex, and Mt. Olive Attendance Center. Required services include mowing, edging, trimming, debris removal, fence line maintenance, shrubbery trimming twice annually, and mulching, with specific exclusions for athletic fields and prohibitions on chemical weed killers. Evaluation criteria will assess price (15 points), experience with comparable properties (15 points), quality references (8 points), equipment condition (7 points), and bid responsiveness (5 points), totaling 50 possible points. Key dates include a non-mandatory pre-bid site walkthrough on January 29, 2026, at 8:00 AM, bid submissions due by February 4, 2026, at 10:00 AM, and a board recommendation on February 9, 2026. The contract term runs from March 2, 2026, through November 30, 2026, or the last home football game, with potential renewals for up to four additional annual terms.

Contractors must be Mississippi residents and will be subject to criminal background checks conducted by the district at their own expense. All workers must pass background screenings before commencing work. Insurance requirements include commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, commercial auto liability of $1,000,000, and workers' compensation coverage meeting Mississippi statutory limits with a waiver of subrogation. Bid submissions must include a signed contract, equipment list, background check acknowledgment form, and a minimum of two references. Electronic submissions are accepted through www.centralbidding.com, or sealed bids can be delivered to the Central Office at 108 Main Street, Collins, MS 39428. Payment terms are net 45 days after month-end service provision, contingent upon satisfactory service and submission of required invoices and insurance documentation. While no specific set-aside designations are mentioned, the district emphasizes local residency and thorough vetting of potential contractors.