27000351 Window Cleaning RFP

The City of Midland, Department of Airports is requesting proposals for window and high-surface cleaning services at Midland International Air & Space Port, with proposals due November 4, 2026 at 2:00 p.m. and a pre-proposal conference and site walk scheduled for October 26, 2026 at 10 a.m.

The scope includes interior and exterior window and blind cleaning at the Main Terminal Building; exterior windows and door glass at the LaForce Office Complex, Wright Office Complex, and Aircraft Rescue and Fire Fighting Building; dusting and cleaning exposed interior beams, overhead surfaces, and high ledges within the Main Terminal Building; and nondestructive cleaning and dusting of vintage aircraft displayed in the baggage claim area. The contractor must remove hard-water spots, mineral deposits, stains, and visible residue and restore work areas to clean and safe conditions upon completion.

Annual pricing shall include all labor, supervision, equipment, lifts, tools, cleaning products, materials, and transportation for regularly scheduled services. Special cleaning services must be priced separately per building section and by hourly rate for services beyond those scheduled, with no additional charges for equipment, lift, travel, fuel, or mobilization on regularly scheduled work. Price increases following the initial contract term shall not exceed seventy-five percent of the Consumer Price Index rate of increase for all Urban Consumers or the Consumer Price Index All Items for the Dallas-Fort Worth area, but in no case shall increases exceed fifteen percent above the proposal amount.

The initial contract term is five years with options for renewal at one-year intervals for up to two additional one-year terms, not to exceed seven years total. The contractor must maintain workers' compensation insurance as required by Texas law; commercial general liability insurance with minimum coverage of $1,000,000 per person and per occurrence for personal injury and $500,000 for property damage; commercial automobile liability insurance of $250,000 combined single limit; and employers' liability insurance of $500,000 per accident or occurrence. All insurance must name the City of Midland as an additional insured with waivers of subrogation.

Evaluation criteria are cost proposal (40 points), experience and qualifications (20 points), references and past performance (15 points), work plan, staffing and equipment (15 points), and safety and airport operational requirements (10 points). The intended contract award date is December 12, 2026. Written inquiries are due October 28, 2026. Vendors must complete and file a Conflict of Interest Questionnaire (Form CIQ) under Texas Local Government Code Chapter 176 no later than seven business days after becoming aware of facts requiring disclosure.