27-010-LH Debris Removal Services (RFP) (9/10/26)

Macon-Bibb County is requesting sealed proposals for pre-event and post-event debris removal services resulting from hurricanes, tornadoes, ice storms, severe weather, and other natural or man-made disasters, with proposals due September 10, 2026 at 12:00 noon and a mandatory pre-bid conference on September 19, 2026 at 11:00 a.m.

The scope encompasses emergency road clearance, right-of-way vegetative and construction/demolition debris removal, temporary debris management site operations and reduction through grinding or air curtain incineration, haul-out of reduced debris, hazardous tree and stump removal, sand/silt removal from detention structures, household hazardous waste disposal, white goods collection, dead animal carcass removal, and abandoned vehicle removal. All work must comply with FEMA Public Assistance requirements and applicable state, federal, and local regulations. Contractors must provide all labor, equipment, materials, tools, transportation, permits, and incidentals and must have a minimum of five years' experience in debris removal services, be licensed to do business in Georgia, and be financially and legally responsible. All unit prices must be fixed, and contractors must comply with 2 CFR Part 200, prohibiting cost-plus-percentage-of-cost contracting.

Required insurance includes workers' compensation per Georgia statutory limits, employer's liability ($1,000,000 per occurrence), commercial general liability ($2,000,000 aggregate per project), business automobile liability ($1,000,000 combined single limits), and umbrella liability ($2,000,000 per occurrence/$4,000,000 aggregate for contracts under $5,000,000). Contractors must provide emergency contact information and mobilize an operations manager within 24 hours and equipment/resources within 48 hours of notice to proceed. Liquidated damages are $75 per day for delays beyond agreed completion dates.

Proposals are evaluated on qualifications and experience (30 points), technical approach (25 points), personnel and resources (20 points), past experience and references (10 points), and cost proposal (15 points). The RFP encourages MBE/WBE/DBE participation. All proposals must comply with E-Verify requirements and federal debarment certifications. Questions are due August 21, 2026 at 3:00 p.m. Proposals must be submitted with the original plus five copies and a flash drive to the Macon-Bibb County Procurement Department, Suite 308, 700 Poplar Street, Macon, Georgia 31201.