26YS0018 - Supervisory Control and Data Acquisition (SCADA) Maintenance Services ¿ Non-ISD

The California Department of Veterans Affairs is soliciting quotes for Supervisory Control and Data Acquisition (SCADA) Maintenance Services at the Veterans Home in Yountville, located at 7300 Silverado Trail, Napa, California. The procurement encompasses comprehensive maintenance and incidental repair services for non-ISD SCADA systems, including all necessary labor, materials, staff, transportation, licenses, and permits. Key deliverables include quarterly preventative maintenance with calibration and support, emergency repairs with a two-hour response time, non-emergency repairs with a twenty-four-hour response time, equipment removal and return services, detailed service reports within ten working days of completion, and a list of recommended spare parts within sixty days of contract start. The contractor must provide factory-trained service technicians and maintain detailed documentation of all work performed. Services shall be conducted during standard business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, unless otherwise approved by the Contract Manager. The equipment covered includes extensive SCADA systems such as Siemens/Allen Bradley PLCs, GE Cimplicity HMI software, HACH turbidimeters, VFDs, pressure switches, and solenoid controls. A mandatory walk-through is scheduled for March 19, 2026, at 9:00 a.m., with questions due by March 24, 2026, at 5:00 p.m., and responses posted by March 30, 2026, at 5:00 p.m. Quotes must be submitted by email to Mohammad.Sharif@Calvet.ca.gov by April 2, 2026, at 5:00 p.m. The proposed contract term runs from July 1, 2026, through June 30, 2029, with potential one-year extensions at the rates specified in the Rate Sheet. The contract will be awarded to the lowest responsive responsible quote in accordance with Government Code 14838.5.

This solicitation is exclusively open to California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with award preference given to Disabled Veteran Business Enterprises (DVBE) in case of a precise tie with a certified small business proposal. The contractor must be licensed to conduct business in California and maintain all licenses and certifications throughout the contract term, including compliance with prevailing wage rates as established by the California Director of Industrial Relations. Required insurance includes commercial general liability insurance with a combined single limit of not less than $1,000,000 per occurrence, professional liability insurance of not less than $1,000,000 per claim and $3,000,000 aggregate, and workers' compensation insurance for all employees. Comprehensive pricing is structured at a fixed rate of $10,000.00 per quarter for all-inclusive maintenance, calibration, and support services, with additional charges for emergency repair services, non-emergency repair services, unanticipated tasks, and parts replacement at actual cost plus a maximum twenty percent markup. Proposers must submit detailed documentation including a quote rate sheet, Payee Data Records (STD 204 and 205), Contractor Certification Clauses, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, insurance forms, sample invoices, and copies of all required licenses and certifications. No protest rights are available under this solicitation method, and all costs incurred in developing quotes are the proposer's responsibility.