26VS0002**SB Only**Boiler Maintenance and Incidental Repairs

The California Department of Veterans Affairs (CalVet) is issuing a Solicitation for Quote (SFQ) for boiler maintenance and incidental repair services at the California Veterans Ventura Home, located at 10900 Telephone Road, Ventura, CA 93004. This procurement seeks a qualified contractor to provide comprehensive boiler inspection, maintenance, and repair services, including all associated labor, materials, staff, transportation, licenses, permits, and expenses necessary for full compliance with the agreement terms. The scope of work covers three Raypac Hi Delta H3-0920BE boilers (900,000 BTU/HR capacity each, serial numbers 0807285830, 0807285831, and 0807285832) and requires the contractor to deliver six semi-annual maintenance and tune-up services, three annual comprehensive maintenance and preventive testing visits, unlimited incidental repair visits during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), and emergency repair services with a two-hour response requirement. Required qualifications include a current California Boiler, Hot Water Heating and Steam Fitting Contractor license (C-34), factory-trained service technicians with proof of training, compliance with prevailing wage rates established by the Director of Industrial Relations, and adherence to all applicable federal and state laws, CalVet policies, and California Code of Regulations (Titles 17, 19, and 22). The evaluation criteria emphasize the lowest responsive responsible quote in accordance with Government Code 14838.5, with tie-breaking provisions favoring disabled veteran-owned small businesses. Key deadlines include a non-mandatory walk-through on March 27, 2026, at 10:00 a.m.; a question submission deadline of March 31, 2026, at 5:00 p.m.; and quote submissions due by April 6, 2026, at 5:00 p.m. via email. The contract term runs from July 1, 2026, or upon approval date, whichever is later, through June 30, 2029.

This solicitation is exclusively restricted to California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, establishing a small business set-aside for eligible vendors only. Disabled veteran-owned small businesses receive a tie-breaking preference in the award process, recognizing their priority participation in state contracting. Proposers must submit extensive required documentation including a Quote Rate Sheet, Payee Data Record (STD 204), Contractor Certification Clauses (CCC-04/2017), Disabled Veteran Business Enterprise Declaration (DGS PD 843), Commercially Useful Function Certification Form (CV 012), and proof of required licenses and certifications. The rate sheet requires specific pricing for semi-annual services, annual services, non-emergency repairs (hourly rate), business hour emergency services (hourly rate), and after-hours/weekend emergency repairs (hourly rate), with a fixed allocation of $20,000.00 for replacement parts included in the total contract amount. Contractors must guarantee all parts and workmanship for a minimum of 90 days from the date of service performance and provide replacement parts costing up to $500 per non-accumulative repair at no charge to the State, with written estimates required for repairs exceeding this threshold and subject to CalVet Contract Manager approval. No incumbent vendor or current contractor information was disclosed in the available documentation. The State makes no guarantee regarding the actual volume of services required, which remains subject to change based on the Home's operational needs.