26VS0002-_All_Exhibits.pdf

California Department of Veterans Affairs Agreement Number: 26VS0002 Exhibit A - Scope of Work TBD

BOILER MAINTENANCE AND INCIDENTAL REPAIRS

1. INTRODUCTION/SERVICES

A. Contractor must provide services as specified to the California Department of Veterans Affairs (CalVet).

Contractor must provide services at the Ventura, located at 10900 Telephone Road, Ventura, CA 93004. Contractor must provide all labor, materials, staff, transportation, license, permits, and every other item of expense necessary, unless otherwise stated, to provide boiler inspection, maintenance, and incidental repair services. Services must be provided at the Home, upon request, and in compliance with the terms of this Agreement.

B. All work must be coordinated and approved by the CalVet Contract Manager or designated representative. Services must be performed during standard business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise specified. No work is to be performed on State holidays or on an overtime basis unless prior approval is received in writing from the CalVet Contract Manager prior to this work taking place. Any services performed outside the scope of this Agreement or not approved by the CalVet Contract Manager or designated representative will be at the sole risk and expense of the Contractor.

C. Contractor must be able to perform the tasks associated with providing services under the scope of their license. Contractor will provide services in accordance with federal and state laws and regulations and CalVet policies.

D. The Contractor is not authorized to deliver or commence performance of services as described in the Agreement until written approval has been obtained from CalVet Contract Manager and the Contractor has received an executed contract from CalVet. Any delivery or performance of service commenced prior to the Contractor obtaining all written approvals shall be considered voluntary on the part of the Contractor.

2. EQUIPMENT

A. The following equipment is included in this Agreement:

EQUIMENT QUANTITY MAKE MODEL SERIAL NUMBERS CAPACITY in

BTU/HR

Boiler 3 Raypac Hi Delta

H3-0920BE 0807285830

0807285831 0807285832

900,000 each

B. The State reserves the right to delete or add similar equipment listed above. Additional equipment will be serviced as specified herein at the rates indicated in Exhibit B-1. Contractor will be notified in writing by the CalVet Contract Manager of equipment that has been added and/or removed from the list.

3. MINIMUM QUALIFICATIONS

All service performed under this Agreement shall be performed by qualified service technicians in the employ or under the direction of the Contractor.

Contractor shall provide a service technician who is factory-trained on the equipment specified in this Agreement. Contractor shall provide the State with proof of the required training for each service technician providing services under this Agreement. Acceptable proof may be a resume showing experience, training, and factory school completion.

4.

The Contractor shall provide the following services:

A. SEMI-ANNUAL SERVICES

1. Boiler maintenance and tune-up as follows:

a. Turn on the boilers and check all safeties and operating thermostats/pressure switches and adjust for proper settings.

b. Check high-temperature control for safe operation.

c. Check the water flow switch for safe operation.

d. Check the high-and low-level controls.

e. Check combustion air blower for proper operation, lubricate if required.

f. Test safety relief valves on the boilers and storage tanks.

g. Clean air filters.

h. Adjust firing rate (air and gas settings) per factory recommended settings.

i. Run combustion test.

j. Inspect all piping in the boiler system for any leaks.

k. Check flame sensors to ensure flame signal is greater than 1 microamp.

l. Check flame igniters for resistance.

m. Inspect wiring for deterioration and any loose contacts.

n. Inspect the refractory and cabinet for any cracks.

2. Provide a report in any formats of all system maintenance and tests semiannual.

B. ANNUAL SERVICES

1. Everything that was listed under Section 4. A,1 Semi-Annual Services above.

2. Preventive maintenance, performance assurance, testing, cleaning, and inspection as follows:

a. Isolate the water side and drain the boilers. Hydrostatically test the boiler to design pressure prior to draining to ensure tube and pressure vessel integrity.

b. Open water side inspection plugs and check for scale.

c. Clean and punch tubes with brushes to remove all loose debris and scale. Flush with spray nozzle water hose.

d. Inspect for electrolysis wear as components are disassembled.

e. Inspect and clean wye-strainer baskets, underside of fireside boiler tubes, atmospheric burner heads and orifices, and stack at draft regulator entrance and at stack termination.

f. Perform leakage test on gas valves and line fittings.

g. Visually inspect burner flame, venting system for proper function.

h.

i. flame failure detection

ii. pilot turndown

iii. high limit and operating temperature

iv. air switch

v. operating and low water cut off controls

vi. water flow switch

vii. high/low gas pressure switch

viii. blocked vent switch

ix. Economaster time delay relay control switch

i. Check for properly weighted damper and set if necessary.

j. Check draft gauge for accuracy.

k. Recalibrate all indicating and recording gauges.

l. Check firing rate control by checking the manifold pressure.

m. Open, inspect, and clean drip traps and vent lines of gas components, including the main gas regulator.

n. Amp test each boiler feed pump, and lubricate, if necessary.

o. Check normally open vent valves for proper operation.

p. Check piping and wiring of all interlocks and shutoff valves.

q. Perform relief valve test with boiler at 75% maximum Pressure Relief Valve (PRV) setting, lift PRV manually for 5 seconds at minimum.

r. Check for leaks at valve packing and drain lines.

s. Conduct a combustion test at full fire, ensure that carbon dioxide is 7.5 to 8.5%.

t. Pull and clean burners.

u. Clean and lubricate combustion air blowers.

v. Change out hot surface igniters, flame sensors, burner gasket, and high-temp door gaskets.

w. Check and adjust air and gas to factory specifications.

x. Check boiler operating and safety controls and provide boiler safety test report.

y. Put the boiler back online.

z. Turn up the boiler and provide the test results.

aa. Stand-by for one complete cycle of operation.

3. Contractor shall provide a comprehensive report in any formats of all system maintenance for all 3 boilers at the end of the annual service, including combustion analysis of all 3 boilers.

C. INCIDENTAL REPAIR SERVICE

Contractor must provide unlimited visits for any repair services requested or necessary to keep the equipment fully operational. Repair services that are not provided during regularly scheduled maintenance visits, or not covered by the Guarantee section of the Scope of Work, must be compensated by the State for actual hours worked on- -1, Rate Sheet. Any parts requiring replacement will be replaced in accordance with the Parts Section. Repair service will be provided upon written request from the Contract Manager. Contractor shall respond to requests for repair service within 24 hours of initial notification. Every effort shall be made to perform repair services during normal business hours. The State may, at its discretion, allow access to the equipment during non-business hours when necessary.

D. EMERGENCY SERVICE

1. Contractor shall provide any necessary emergency repairs upon request from the Contract Manager.

Contractor must respond to requests for emergency repair within two (2) hours of notification from the Home. When possible, emergency repairs will be performed during normal business hours as specified herein. The State may, at its discretion, allow access to the equipment during non-business hours when necessary.

2. Emergency services provided by the Contractor, if at the specific request of the State, will be specified in Exhibit B-1, Rate Sheet. Any emergency repair service provided shall be completed on the same working day, unless a written notification of delay is submitted to the Contract Manager immediately upon diagnosis of equipment deficiency. Any parts requiring replacement will be replaced in accordance with the Parts Replacement section specified herein.

5. LICENSES, PERMITS, AND CERTIFICATION REQUIREMENTS

A. Contractor must be licensed to conduct business in California.

B. Contractor shall ensure all licenses, permits, and certification requirements are verified and current throughout the term of this Agreement.

C. -4, Boiler, Hot Water Heating and Steam Fitting Contractor license, is required and is to be maintained current for the duration of this agreement.

6. PREVAILING WAGES

A. In accordance with the provisions of Section 1770 of the Labor Code, the Department has determined that the general prevailing wages rates are applicable in the county in which the work is being performed and are the rates established and published by the Director of Industrial Relations, http://www.dir.ca.gov/oprl/pwd/.

1) The Notice to Contractors stipulates the prevailing wage rates are applicable to the classes of labor to be used on this project.

2) Pursuant to Labor Code Section 1776 completed certified payroll reporting forms for all workers involved in this project shall be submitted to the CalVet Contract Manager prior to the authorization of any payment for work under this contact.

B. Both parties shall retain a copy of the prevailing rates on file. Copies of the prevailing rate of per diem wages are on file with the California Department of Veterans Affairs and shall be made available to any interested party on request. LC § 1773.2.

C. Pursuant to Labor Code Section 1775, the Contractor and any subcontractor under the contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit not more than two hundred dollars ($200.00) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by the director for the work or craft in which the worker is employed for any public work done under the contract by the contractor or, except as provided in subdivision (b) by any subcontractor under the contractor. This provision shall not apply to properly indentured apprentices.

D. Pursuant to Labor Code Section 1813, the contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five ($25) for each work employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement.

7. PARTS REPLACEMENT

This Agreement shall include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment's operability in any way. A written estimate of the required part(s) must be submitted to the CalVet Contract Manager and approved before replacement in all cases. Parts replaced under this Agreement shall be new, factory manufactured, or exceeding Original Equipment Manual (OEM) specifications. Contractor should maintain an adequate supply and/or must be able to obtain within a reasonable amount of time any necessary replacement parts to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded.

Contractor shall provide all replacement parts costing up to $500 per repair, non-accumulative, which are repairs at no additional charge to the Home. If repairs exceed $500, contractor is to provide a written estimate to the Contract Manager. If approved, parts shall be billed under the parts allocation outlined in the budget detail.

Any parts replaced shall remain the property of the Home. The only exception is when the CalVet Contract If the Contractor is nge, the invoice must reflect the reduced cost of the parts based on

The State assumes no responsibility and shall not reimburse the Contractor for parts ordered by the Contractor and/or labor if the part was installed prior to authorization by the CalVet Contract Manager. Contractor shall

State.

8. GUARANTEE

parts, for a minimum of ninety (90) days from the date of service performance. If it is determined that failure has occurred due to defective parts or workmanship, the Contractor shall correct the failure at no additional expense to the State.

9 WORK AREA

While working on equipment, Contractor agrees to perform services with as little disruption to the S operations as possible.

10. WORKMANSHIP

All work provided by the Contractor shall conform to the latest requirements of Federal, State, City and County regulations. This includes but is not limited to Titles 17, 19 and 22 of the California Code of Regulations.

Contractor is responsible for compliance with all applicable laws, codes, rules and regulations on connection with work performed under this Agreement. Any services performed by the Contractor will be inspected by the State after completion. The State is solely responsible for determining acceptability of the work performed and the operability of the equipment.

11. INDEPENDENT CONTRACTOR STATUS

A. The Contractor/ CalVet and the State.

Therefore, the Contractor/Providers shall not be considered employee(s) of the Home and shall not be entitled to any employee benefits from the CalVet or the State including, but not limited to, the following:

1. Premium Pay, Overtime Pay, or Holiday Pay,

2. Medical Insurance,

3. Vacation or Sick Leave,

4. , and

5. Other employee benefits.

12. CONTACT INFORMATION

A. The project representatives during the term of this Agreement will be:

1. CalVet Representative/CalVet Contract Manager:

California Veterans Ventura Home Contract Manager: TBD Address: 10900 Telephone Road Ventura, CA 93004 Phone: (805)659-7542 Email:

2. Contractor Representative:

TBD

B. Contract Representatives, addresses, and phone/fax numbers may be changed by issuing a twenty (20)-day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement Contract Representative including, name, title, mailing address, phone/fax numbers, and email address. All other changes require a formal written amendment to this Agreement.