26HS0006 - *DVBE Only* - Fire Protection System Services (Sprinklers and Hydrants)

The California Department of Veterans Affairs, Veterans Services division, is soliciting quotes for fire protection system services at the California Central Coast Veterans Cemetery in Seaside, California under solicitation 26HS0006. The procurement encompasses comprehensive inspection, testing, maintenance, service, and certification services for both fire sprinkler systems and fire hydrant flow systems in compliance with California Building Code 2019, California Fire Code Chapter 9, and National Fire Protection Association standards (NFPA 13, 25, and 291). Required deliverables include a five-year comprehensive inspection and certification due within one month of contract award, followed by three annual inspections scheduled for June 2027, June 2028, and June 2029, as well as emergency response services within two hours of request and hourly consultation and repair services during and outside regular business hours. The contractor must be a California-licensed C-16 contractor with a minimum of two years' experience inspecting fire protection systems and must provide a detailed survey of existing equipment with location maps by the end of the second month, maintain commercial general liability insurance of at least $1,000,000 per occurrence, and guarantee all work for a minimum of 90 days from service completion. The mandatory walk-through inspection is scheduled for January 21, 2026, at 11:00 AM with confirmation required by January 20, 2026; written questions must be submitted by January 23, 2026, at 2:00 PM with answers posted by January 27, 2026, at 5:00 PM; and quotes must be submitted via email by January 30, 2026, at 5:00 PM. The contract award will be made to the lowest responsive responsible quote, with the contract term running from July 1, 2026, through June 30, 2029.

This solicitation is restricted exclusively to California Department of General Services-certified Disabled Veteran Business Enterprise (DVBE) firms, with a minimum DVBE participation requirement of 3 percent of the contract bid amount unless otherwise specified. All respondents must complete mandatory submissions including a quote rate sheet with all-inclusive unit rates for each service line item, Payee Data Records (STD 204 and STD 205 if applicable), Contractor Certification Clauses, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification Form, Darfur Contracting Act Certification Form, proof of required licenses and certifications, a sample invoice, and DVBE confirmation letters if applicable. Proposers must certify compliance with Executive Order N-6-22 regarding Russian economic sanctions and must disclose any use of Generative Artificial Intelligence that materially impacts system functionality, state risk, or contract performance. The evaluation criteria emphasizes lowest cost with a DVBE incentive adjustment ranging from 3 to 5 percent based on confirmed DVBE participation levels, capped at $100,000 or 5 percent of the lowest responsive bid. The basis of award is calculated as the sum of all service line items (A through H) plus an allowance for parts up to $5,000.00, with quoted rates binding for the entire contract term. The State will withhold $10,000 from final payment until DVBE certification requirements are met, and prime contractors must submit the Prime Contractor's DVBE Subcontracting Report (STD 817) upon completion with proof of payments to DVBE subcontractors to recover the withheld amount.