26BS0001 - Fire Safety System Maintenance and Repair Services

The California Department of Veterans Affairs seeks qualified contractors to provide comprehensive Fire Safety System Maintenance and Repair Services at the Veterans Home of California at Barstow under solicitation 26BS0001. The procurement encompasses preventive maintenance, inspections, testing, cleaning, and incidental repairs for all fire safety equipment including 337 smoke detectors, 128 duct detectors, 30 manual pull stations, 9 fire sprinkler risers, 33 sets of electromagnetic fire doors, and related fire suppression and alarm system components across six buildings at the facility located at 100 East Veterans Parkway, Barstow, CA 92311. The three-year contract term runs from July 1, 2026, through June 30, 2029, and requires services to be delivered during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday) unless otherwise specified, with monthly preventive maintenance visits requiring a minimum of eight labor hours per visit and responding to service requests within twenty-four hours. Contractors must hold a valid California Type C-10 Electrical Contractor License and/or Type C-16 Fire Protection Contractor License, provide technicians trained in Honeywell Fire Alarm systems or with a minimum of three years' experience with fire alarm/safety systems, maintain at least two qualified service technicians on site during inspections and testing, guarantee all services for a minimum of ninety days from performance, and comply with prevailing wage requirements. The critical timeline includes a mandatory facility walkthrough on April 16, 2026, at 10:00 AM, a written questions deadline of April 20, 2026, at 2:00 PM with responses posted by April 21, 2026, bid submission by April 24, 2026, at 5:00 PM via email to eric.dahmen@calvet.ca.gov, public bid opening on April 27, 2026, and proposed contract award on May 1, 2026. Evaluation will be conducted on a lowest-price basis for responsive bids that comply with all IFB requirements, with contractors required to provide proof of Commercial General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence, Workers' Compensation insurance, health clearance including tuberculosis screening and influenza vaccination, and background clearance via Live-Scan fingerprinting.

While no mandatory Disabled Veteran Business Enterprise (DVBE) participation goal is imposed, the solicitation encourages DVBE participation through an incentive program providing preference ranging from 1 percent to 5 percent depending on the level of certified DVBE participation, with an additional 5 percent preference available to certified Small/Micro businesses, provided no single preference exceeds $50,000. Bidders must complete mandatory documentation including Bidder Certifications, the Bid Rate Sheet, Payee Data Records (STD 204), Bidder Declarations, and applicable DVBE or Commercially Useful Function certifications, and must comply with the Darfur Contracting Act, California Civil Rights Laws, and contractor certification requirements. All contractors must possess valid California business licensing and provide proof of such authorization, and the awarded contractor must maintain compliance with prevailing wage requirements and submit certified payroll reports prior to payment authorization. The previous contract for these services was valued at $290,024.00 over the three-year period, providing reference pricing for bidders; the solicitation includes a fixed parts allowance of $9,000 for the three-year contract term with incidental repairs up to $9,000 included at no additional cost, and repairs exceeding $500 requiring written approval from the CalVet Contract Manager before work authorization. Bidders responding to this solicitation must acknowledge receipt of all required documents and modifications including the Contractor Certification Clauses, Darfur Contracting Act certifications, California Civil Rights Laws compliance certifications, and Generative Artificial Intelligence disclosures.