26BS0001_-_Addendum__1.pdf
PDF 72 KB Posted
- Solicitation number
- 0000038815
- Issued by
- Inyo County, Kern County, Los Angeles County, Orange County, Riverside County, San Bernardino County, Orange Cove City, Inyokern CDP, Kernville CDP, East Los Angeles CDP, Lake Los Angeles CDP, Los Angeles City, Orange City, Lake Riverside CDP, Riverside City, Orangevale CDP, San Bernardino City, Orange Blossom CDP, California
About this file
This Addendum No. 1, issued April 21, 2026, by the California Department of Veterans Affairs (CalVet) Central Business Office, provides Questions and Answers clarification for Invitation for Bid #26BS0001 regarding Fire Safety System Maintenance and Repair Services at the Veterans Home of California at Barstow. The solicitation encompasses fire alarm system maintenance and repair services across six buildings on the facility grounds, with Building A containing two Fire Alarm Control Panels and Buildings B through F each equipped with a Notifier system. The prime contractor must submit the bid directly, though voluntary subcontracting is permitted without requirement to meet subcontracting goals. Questions must be submitted via email to Eric Dahmen at eric.dahmen@calvet.ca.gov or by phone at (916) 653-1980, with responses issued only as official written addenda or agency responses.
The contract establishes a Parts and Materials allowance of $9,000, which covers materials costs only, with associated labor charged separately under specific task line items at rates provided in the contractor's rate sheet. Repair labor is charged at hourly rates corresponding to the appropriate task line item, and contractors may submit quotes for repair work exceeding the stated allowance to obtain contract manager approval before proceeding. The previous contract for this service was valued at $290,024.00, providing bidders with reference pricing for proposal preparation. CalVet reserves the right to cancel or modify the solicitation up to the bid due date and assumes no responsibility for preparation costs incurred by prospective bidders.
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STATE OF CALIFORNIA GAVIN NEWSOM, Governor
DEPARTMENT OF VETERANS AFFAIRS
Central Business Office 1227 “O” Street, Room 101 Sacramento, CA 95814 Telephone: (916) 651-7766
Invitation for Bid # 26BS0001 Notice to Prospective Bidders
Addendum No. 1
April 21, 2026
The purpose of this addendum is to provide the Questions and Answers document.
CalVet reserves the right to cancel or modify this IFB up to the date and time the bid is due. CalVet is not responsible for any preparation costs incurred by parties submitting a proposal.
In the opinion of CalVet, this solicitation is complete and without the need for explanation. However, for responses to written questions or for clarifying information, the contact person for this IFB is:
California Department of Veterans Affairs Central Business Office (CBO)
1227 O Street, Room 101 Attention: Eric Dahmen Sacramento, CA 95814
Telephone: (916) 653-1980 Email: eric.dahmen@calvet.ca.gov
Please note that no verbal information given will be binding upon the State. The State will issue information in writing as an official Addendum, and/or as an Agency written response to proposer questions submitted by the established deadline.
mailto:eric.dahmen@calvet.ca.gov
IFB # 26BS0001 – Questions and Answers
Question #1:
There are five (5) buildings with three (3) pods. Each building has its own fire panel (5 total), correct?
Answer #1:
There are six (6) buildings on the grounds. Building A has two (2) Fire Alarm Control Panels (FACP). One at the Lobby Security Desk and the other inside Plant Operations. Buildings B through F have a Notifier.
Question #2:
Please clarify whether the bid must be submitted directly by the prime contractor, or if teaming with a certified Small Business is permitted in order to leverage CalVet small business participation benefits.
Answer #2:
The prime contractor must submit the bid. The prime may subcontract out a portion of the work voluntarily if they wish. It is not a requirement to subcontract out for this solicitation to meet any subcontracting goals.
Question #3:
Please clarify the Parts/Materials section of the solicitation. Specifically, is the $9,000 amount intended as a not-to-exceed (NTE) allowance for materials only, or does it include associated labor?
Answer #3:
Parts and Materials only. Associated labor is charged under the specific task, and its rate in the rate sheet that the vendor/firm puts in that document.
Question #4:
Additionally, please confirm the labor structure applicable to repairs involving materials. Should repair labor be included under the base maintenance scope, handled on a time-and-materials (T&M) basis, or performed subject to a separate not-to-exceed authorization?
Answer #4:
Labor is charged under the specific task, and its rate is in the rate sheet that the vendor/firm puts in that document.
Question #5:
If repairs are required beyond the stated allowance, please clarify the approval process and pricing mechanism (e.g., pre-approved quote, T&M with NTE cap, or separate work authorization).
IFB # 26BS0001 – Questions and Answers
Answer #5:
The stated allowance is for Parts and Materials ONLY. The labor for making the repair will be charged to the specific rate sheet line item that best fits the repair at the hourly rate. The contractor may submit a quote for the repairs to the contract manger to get approval before making the repairs.
Question #6:
For informational purposes only, please provide the awarded contract price of the immediately preceding contract for this requirement, to assist bidders in understanding the overall scale of the prior agreement.
Answer #6:
The previous contract for this service was in the amount of $290,024.00.
File details come from the government source that posted it. Updated .