26111-A: Annual Brochure Printing

Fayette County, Georgia, Parks and Recreation Department is issuing Request for Quotes 26111-A to procure annual brochure printing services for the fiscal year July 1, 2026, through June 30, 2027, with options for two additional one-year renewal terms. The solicitation seeks qualified printing contractors to design, layout, and print three seasonal brochures (fall, winter, and summer) in an 8.5-inch by 11-inch folded format with 28 pages total, including full-color covers and interior content on specified stock. Deliverables consist of 1,000 copies of the fall brochure, 1,000 copies of the winter brochure, and 2,000 copies of the summer brochure, with design and layout work to be completed within 10 business days of content receipt and printing completed within two weeks of receiving the final approved PDF file. The county allows two rounds of revisions at no additional cost, and all brochures must be delivered to 140 W. Stonewall Avenue, Suite 208, Fayetteville, Georgia 30214. Pricing shall be quoted on a firm, fixed-price basis with all costs included (design, layout, printing, delivery) and delivery quoted FOB Destination with Net 30 payment terms. Qualified respondents must provide three project references demonstrating experience with similar brochure printing work and submit a Contractor Affidavit confirming E-Verify compliance under O.C.G.A. 13-10-91(b)(1). Award will be made to the lowest responsive, responsible responder, considering vendor qualifications, experience, quality, and references. Quotes must remain firm for 90 days from the receipt date and are due by 3:00 p.m., Friday, March 27, 2026, at the Fayette County Purchasing Department, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, with questions directed to Tamia Carnell at tcannell@fayettecountyga.gov.

The solicitation does not identify specific set-aside designations or restrictions on respondent types, though all vendors must comply with the county's ethics disclosure requirements for contracts exceeding $10,000 and must acknowledge receipt and acceptance of Addendum 2 as a condition of proposal submission. No incumbent vendor information is identified in the solicitation documents. The sample brochure attachment demonstrates the county's Parks and Recreation Department programming across multiple divisions including youth programs, adult athletic programs, physical fitness classes, leisure and learning courses, and therapeutic programs. The county reserves the right to reject any quotes, make partial awards by item or group, or award multiple contracts. Prospective vendors should note that failure to comply with mandatory provisions may result in bid rejection, contract cancellation, or debarment from county contracts for up to three years. No specific budget range or award value is disclosed in the available documentation.