26001510R Landscaping and Property Maintenance

The City of Midland, Texas, through its General Services Department, is procuring comprehensive landscaping and property maintenance services for 25 municipal facilities organized across three service schedules via solicitation 26001510R. Schedule 1 encompasses 14 locations including nine fire stations, Harris Field, the Midland Farmers Market, the City's Record Center, and City Hall; Schedule 2 covers five facilities at the Transportation/Facilities complex and associated tower locations; and Schedule 3 includes six facilities consisting of select fire stations and specialized buildings requiring xeriscape maintenance. The scope of work requires qualified contractors to perform extensive monthly maintenance services including mowing (twice monthly March through November), edging, weed eating, scalping, flower bed cleaning, trash removal (twice monthly year-round), fertilization, tree trimming and pruning, sprinkler maintenance, and weed killer applications according to seasonal schedules. Contractor qualifications mandate a valid Texas Department of Agriculture applicators license, proof of insurance meeting specified coverage limits (Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $250,000, and Workers' Compensation at statutory limits), proven experience in landscape maintenance with municipal or government contracts, and knowledge of local flora and xeriscaping principles. Bidders must submit detailed monthly cost sheets for all 12 months at each location, a proposed maintenance schedule, three references from previous municipal or government clients, and compliance documentation including signed non-collusion statements and conflict of interest questionnaires. The City will award the contract to either the lowest responsible bidder or the bidder offering the best value as determined under Texas Local Government Code Section 252.043, with bids due by 2:00 PM on March 12, 2026, submitted through the Bonfire platform.

The City of Midland has established a local preference evaluation process authorized under Texas Local Government Code 271.9051, whereby local bidders whose principal place of business is within Midland city limits and whose bids are within five percent of the lowest non-local bid may be awarded the contract based on best value considerations including local employment and increased tax revenues. No incumbent contractor information or set-asides for disadvantaged enterprises are identified in the procurement documents. The City retains the right to award by item or by total bid, reject any or all bids, and remove companies from the bid list for failure to respond, late delivery, or substandard performance. The contract term is established as one year with City option to renew for up to four additional one-year periods at its sole discretion, with the City providing 30 days' notice of renewal intent and the contractor required to commence work within 15 days of written notice. Annual renewal pricing will be adjusted using the Consumer Price Index for the Dallas-Fort Worth Statistical Metropolitan Area, capped at a maximum 15 percent increase above the base proposal price. While specific budget or award value ranges are not disclosed in the procurement documents, vendors must submit comprehensive pricing proposals indicating monthly costs for each of the 25 locations across all 12 months, with total contract value calculations reflecting the full scope of services required. The City reserves the right to terminate the contract at will upon 180 days' written notice without penalty and may terminate for noncompliance if not cured within 30 days of written notice.