11-003 Scope of Work 26001510R.pdf

Scope of Work for

26001510R Landscaping and Property Maintenance

Project Overview

The City of Midland General Services Department is seeking qualified landscape contractors to provide comprehensive landscape maintenance services for its selected facilities throughout the City. The selected contractor will be responsible for maintaining the aesthetic and functional quality of the landscape areas, ensuring compliance with the department's standards for safety, environmental sustainability, and visual appeal.

Scope of Services

The contractor shall provide the following services per location based on Schedules 1, 2 and 3:

1. PROPERTIES AND LOCATIONS

1.1. Schedule 1 with Addresses

1.1.1. Central Fire Station #1 1500 W. Wall

1.1.2. Fire Station #2 701 E. Florida

1.1.3. Fire Station #3 1707 N. Lamesa

1.1.4. Fire Station #4 5100 N. Big Spring

1.1.5. Fire Station #5 2210 W. Golf Course

1.1.6. Fire Station #6 301 Tradewinds Blvd.

1.1.7. Fire Station #8 3301 Haynes

1.1.8. Fire Station #9 6005 N. Midland Dr.

1.1.9. Fire Station #10 4501 Sinclair

1.1.10. Fire Station #11 6600 Briarwood Ave.

1.1.11. Harris Field 3215 FM 307

1.1.12. Midland Farmers Market 404 N. Colorado

1.1.13. City’s Record Center (Auxiliary Storage) 3900 N. Lamesa

1.1.14. City Hall 300 N. Loraine

1.2. Schedule 2 with Addresses

1.2.1. Building #3 Transportation Facilities 1602 Orchard Ln.

1.2.2. Building #4 Warehouse/Meter shop 1602 Orchard Ln.

1.2.3. Building #6 Garage/Fleet Services 1701 E. Orchard Ln.

1.2.4. Texas and Front Tower Intersection of E. Texas and Front

1.2.5. Fire Station #4 Tower 5100 N. Big Spring St.

1.3. Schedule 3 with Addresses

1.3.1. Central Fire Station # 1 1500 W. Wall

1.3.2. Fire Station # 5 2210 W. Golf Course

1.3.3. Fire Station # 6 301 Tradewinds Blvd.

1.3.4. Fire Station # 10 4501 Sinclair

1.3.5. Fire Station # 11 6600 Briarwood Ave.

1.3.6. City Hall 300 N Loraine

2. LANDSCAPING MAINTENANCE

Regular inspections and maintenance to be conducted monthly.

2.1. Mowing

2.1.1. Schedule 1: Two times per month in March through November.

2.1.2. Mowing and turf maintenance includes edging, weed eating, scalping, cleaning flower beds, and trash removal which shall be performed as such as the Landscaping and Property Maintenance Schedule. Tasks are based on seasonal growth patterns and conditions.

2.1.3. Mow all lawn areas and alleys two (2) times a month with at least 1 week in between mowings from March 1st through November 30th. This will ensure a clean and professional appearance.

2.2. Edging

2.2.1. Schedule 1: One time per month in January, February and December; Two times per month in March through November.

2.2.2. Edge around sidewalks, driveways, and flower beds to maintain crisp lines two (2) times a month beginning March 1st through November 30th and one (1) time per month beginning December 1st through February 28th.

2.3. Weed Eating

2.3.1. Weed eat grass and weeds in the cracks of the sidewalks, weed eat along fence lines and around trees two (2) times a month with at least one (1) week in between weed eating from March 1st through November 30th and one (1) time a month from December 1st thru February 28th.

2.3.2. Schedule 1: One time per month in January, February and December; Two times per month in March through November.

2.3.3. Schedule 2: One time per month January through December.

2.3.4. Grass clippings and debris shall be removed from hard surfaces and disposed of every time after landscaping and property maintenance services are performed.

2.4. Scalping

2.4.1. Scalping shall be performed two (2) times during the month of March with at least one

(1) week in between scalping.

2.5. Cleaning Flower Beds

2.5.1. Flower beds shall be cleaned two (2) times per month with at least one (1) week in between cleanings all year long from December 1st through January 31st.

2.5.2. Remove dead plants and debris from planting areas.

2.6. Trash removal

2.6.1. Removal of trash shall be performed two (2) times per month all year long from

December 1st through January 31st.

2.6.2. Schedule 2: Two times per month January through December.

2.7. Fertilize

2.7.1. Fertilize and prune plants to maintain health and appearance.

2.7.2. Schedule 1: One time in April, June, July, and September.

2.7.3. See Landscaping and Property Maintenance Schedule.

2.8. Tree/Shrub Deep Root Feeding

2.8.1. Process used to nourish trees, shrubs, and large plants by injecting a liquid fertilizer solution deep into the soil—typically 8 to 12 inches below the surface—near the root system.

2.8.2. Deep root feeding shall be performed one (1) time in April for the full year

2.9. Sprinkler Set

2.9.1. Sprinkler will be set determined by City.

2.9.2. One (1) time in the months of March, June, September, November

2.10. Sprinkler Check

2.10.1. Check all sprinklers to ensure they are operating properly. Look for any leaks, broken heads, or misaligned nozzles.

2.10.2. Perform preventative maintenance needed to keep the system running efficiently.

2.10.3. One (1) time in the months of March, May, July, and September.

2.11. Tree Trimming and Pruning

2.11.1. Trimming of all trees on the property and all Crepe Myrtles shall be performed one (1) time per year, typically in late winter or early spring, or as determined by the contractor and the General Services Department based on tree health and safety.

2.11.2. Schedule 1: Two times per month in March through October.

2.11.3. Prune trees to maintain healthy growth and improve structure.

2.11.4. Remove dead or hazardous branches to ensure safety around facilities.

2.11.5. Cleanup and dispose of all trimmings and debris.

2.12. Weed Killer

2.12.1. Apply Weed Killer treatments one (1) time per month year-round from March through

November.

2.13. Xeriscape Maintenance

2.13.1. Maintenance shall be performed seasonally to ensure plant health and appearance.

2.13.2. Schedule 3: One time per month March through November

2.13.3. See Landscaping and Property Maintenance Schedule.

2.13.4. Monitor and maintain xeriscape plants, ensuring they are healthy and thriving.

2.13.5. Remove weeds and invasive species to maintain the integrity of the xeriscape design.

3. CONTRACTOR QUALIFICATIONS

3.1. Contractors must have a valid Texas Department of Agriculture (TDA) applicators license and insurance.

3.2. Ensure that all chemical applications are conducted in compliance with the chemical label along with state and federal regulations.

3.3. Proven experience in landscape maintenance, preferably with municipal or government contracts.

3.4. Knowledge of local flora and xeriscaping principles is preferred.

4. PROPOSAL REQUIREMENTS

4.1. Detailed pricing for all services, including any seasonal variations and additional services.

4.2. Proposed schedule for routine maintenance activities.

4.3. Three (3) References from previous clients, particularly from municipal or government contracts.

4.4. Detail Sheet Cost per Month for 12 months

4.5. Proof of insurance and licensing. (See attached service contract)