26-05-3340SH Yard Waste Processing Services

Hanover County, Virginia is issuing Invitation for Bids (IFB) 26-05-3340SH to establish a term contract for yard waste processing services. The contractor shall provide all necessary containers, supervision, labor, transportation, equipment, tools, materials, supplies, landfill fees, and incidentals for the recycling, processing, and removal of yard waste on an as-needed basis at two designated collection sites: the Mechanicsville Convenience Center and Hanover County Transfer Station. Services include operating yard waste processing equipment to produce mulch suitable for landscaping purposes, processing leaves, brush, limbs, wood pallets, and non-chemically treated wood products, providing magnetic separation to remove metal contamination, and hauling processed materials to approved locations in compliance with Virginia Department of Agriculture mandates regarding Thousand Canker Disease quarantine areas. Processed materials must pass a 2-inch by 2-inch screen unless otherwise specified. Sealed bids are due by 3:00 PM on March 26, 2026, with an addendum noting this deadline modification from the original date. Bidders must demonstrate a minimum of three years of experience providing similar services, submit eVA vendor registration, evidence of qualifications, and references from at least three recent accounts. The initial contract period extends from the date of award through March 31, 2027, with renewable one-year options for up to four additional one-year periods. Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000, and worker's compensation with $500,000 limits. All work must comply with Virginia Code Title 54.1 Chapter 11 licensing requirements and applicable federal, state, and local environmental and safety laws.

The procurement documents do not identify any set-aside designations or restrictions based on disadvantaged enterprise status or other organizational classifications. No incumbent vendors or current contractors are listed in the available documentation. Pricing shall be submitted on the county's official form with rates for hourly equipment services including track loader, dozer, rubber-tire loader, excavator, and articulated dump truck with operators, as well as cost-per-cubic-yard rates for grinding services (grind and leave, grind and remove) and hauling services without grinding. Price adjustments during renewals are limited to the percentage change in the U.S. Bureau of Labor Statistics Consumer Price Index for All Urban Consumers. The specific award value or budget range for this procurement is not disclosed in the available documents. Hanover County reserves the right to make multiple awards, reject any or all bids, and terminate the contract without penalty upon 60 days' written notice after the initial 12-month period.