Addendum No. 1 – Yard Waste Processing Services

This is an addendum to an Invitation for Bids (IFB) issued by Hanover County, Virginia for yard waste processing services. Addendum No. 1, dated March 19, 2026, modifies the original bid deadline from April 26, 2026 to March 26, 2026 at 3:00 PM prevailing time. The services encompass recycling, processing, and removal of yard waste on an as-needed basis at two designated collection sites: the Mechanicsville Convenience Center and Hanover County Transfer Station. Contractors must provide all necessary containers, supervision, labor, transportation, equipment, tools, materials, supplies, landfill fees, and incidentals. Services include operating yard waste processing equipment to produce mulch suitable for landscaping purposes, processing leaves, brush, limbs, wood pallets, and non-chemically treated wood products, providing magnetic separation to remove metal contamination, and hauling processed materials to approved locations in compliance with Virginia Department of Agriculture mandates regarding Thousand Canker Disease quarantine areas. The initial contract period extends from the date of award through March 31, 2027, with renewable one-year options for up to four additional one-year periods. Bidders must acknowledge receipt of this addendum either prior to the due date or by attaching a signed acknowledgment to their proposal submission, and original bid documents must remain signed by all offerors.

No specific budget allocation or award value is disclosed in the available documentation. Pricing shall be submitted on the county's official form with rates for hourly equipment services including track loader, dozer, rubber-tire loader, excavator, and articulated dump truck with operators, as well as cost-per-cubic-yard rates for grinding and hauling services. Price adjustments during renewal periods are limited to the percentage change in the U.S. Bureau of Labor Statistics Consumer Price Index for All Urban Consumers. Bidders must demonstrate a minimum of three years of experience providing similar services and submit eVA vendor registration, evidence of qualifications, and references from at least three recent accounts. Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000, and worker's compensation with $500,000 limits. No set-aside designations or incumbent vendors are identified in the available procurement documents. Hanover County reserves the right to make multiple awards, reject any or all bids, and terminate the contract without penalty upon 60 days' written notice after the initial 12-month period.