26-038-LH Lake Tobesofkee Dam Automated Gate System

The Macon-Bibb County Board of Commissioners is soliciting sealed bids for a design-build automated gate system upgrade at Lake Tobesofkee Dam (Bid Number 26-038-LH) through a competitive procurement process. The selected contractor will provide comprehensive design and construction services to replace existing lift motors with new equipment and implement a remote operation and monitoring system capable of maintaining automatic pool elevation at 360 feet, providing activity notifications and malfunction alerts, maintaining comprehensive activity logging, enabling emergency generator monthly exercise capability, and issuing downstream fisherman alarms. The Design-Build team must obtain all necessary federal, state, and local permits; prepare engineering design plans and construction documents in AutoCAD format; provide as-built documentation; deliver operator training with Standard Operating Procedures; and guarantee all labor and workmanship for a minimum of one year from completion. The contractor must commence work within 10 calendar days of receiving notice to proceed and complete all work within 30 calendar days, including weather delays of up to 3 workdays and all cleanup and demobilization activities. Sealed bids (original plus three copies and a flash drive) are due by 12:00 noon on Thursday, March 26, 2026, at the Macon-Bibb Government Center Annex, Suite 308, 700 Poplar Street, Macon, Georgia 31201, with public bid opening at 2:00 p.m. the same day. A pre-bid conference is scheduled for 10:00 a.m. on Wednesday, March 3, 2026, at Macon-Bibb County City Hall, 2nd Floor Commissioner's Chambers, and the deadline for submitting written questions is Friday, March 5, 2026, at 3:00 p.m. Contract award will be based on scoring across four criteria: experience (35 points), project approach (20 points), project timeline (20 points), and price (25 points). Required qualifications include the ability to obtain and maintain workers' compensation insurance (statutory), general liability coverage of $1,000,000 combined single limit with $5,000 maximum deductible, and automobile liability coverage of $1,000,000 combined single limit with $5,000 maximum deductible, with the county named as additional insured.

Minority-owned, women-owned, and other disadvantaged business enterprises (M/W/DBE) are encouraged to participate, with respondents strongly encouraged to use M/W/DBE subcontractors where possible; small and disadvantaged businesses requiring competitive process assistance should contact Charise Stephens, Director of Small Business Affairs, at (478) 803-2819 or cstephens2@maconbibb.us. Macon-Bibb County reserves local preference rights to award to county businesses within five percent of the lowest responsive and responsible bid. All bidders must submit a comprehensive documentation package including a Bidder Qualification Form, list of subcontractors, bidder minority participation goals, Financial & Legal Stability Statement, Insurability Statement, Certification Regarding Debarment/Suspension/Ineligibility, Non-Collusion Affidavit, Macon-Bibb County Vendor Application, completed Form W-9, and E-Verify and Private Employer Affidavit. Bidders must submit a bid bond equal to five percent of the total base bid and, upon award, provide payment and performance bonds each equal to 100 percent of the contract price. Liquidated damages of $250 per day apply for project delays beyond the completion date, and the contractor is responsible for all permit and license fees, traffic control, erosion control, underground utility verification, and material disposal. No specific award value or budget range is listed in the solicitation documents.