26-030 Fiber Optic Communication Line Design for ITS Ring B

The City of Sandy Springs, Georgia, issued Request for Proposals 26-030 for design and project management services of a 12,750-linear-foot fiber optic communication line (Ring B) extending along Northridge Road, Roberts Drive, Spalding Drive, and Pitts Road to provide redundancy for the municipal Intelligent Transportation System network. The procurement encompasses comprehensive design and engineering services including site surveying, existing fiber infrastructure audits, concept and final design plans accommodating 144-strand trunk cables and 24-strand drop cables, utility coordination, permitting, bid support, and construction engineering and inspection services. The selected consultant must integrate traffic signals, cameras, and Fire Station 51 into the municipal fiber network while maintaining network segmentation for ITS redundancy. The prime consultant must maintain GDOT pre-qualification in Traffic Operations Design (Area Class 3.07) and Traffic Control Systems Analysis, Design and Implementation (Area Class 3.09), with the full team requiring pre-qualification in Utility Coordination (3.10), Land Surveying (5.01), Engineering Surveys (5.02), Photogrammetry (5.05), and Overhead-Subsurface Utility Engineering (5.08). Technical proposals limited to 37 pages will be evaluated on a 90-point scale assessing project manager and key team leader qualifications (20 points), prime consultant experience (20 points), resources (10 points), and technical approach and schedule (40 points), while cost proposals are evaluated separately on a 10-point scale with lowest-cost receiving maximum points. The non-mandatory pre-bid conference is scheduled for April 8, 2026, at 1:30 PM via Microsoft Teams; written questions are due by April 16, 2026, at 5:00 PM; and proposals must be submitted through the Bonfire Portal by May 1, 2026, at 2:00 PM EST, with contract performance required within thirty days of Notice to Proceed.

The RFP does not indicate specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information within the available documentation. Consultants must maintain Professional Errors and Omissions insurance with limits of not less than $3,000,000 per occurrence and comply with strict service continuity requirements prohibiting network interruptions between 6:00 AM and 9:00 PM, Monday through Friday, during audit and construction phases. Compensation is structured on a not-to-exceed hourly basis with six cost line items covering Project Management, Base Data Coordination/Survey, Concept Design, Final Design, Bid Support, and Construction Engineering and Inspection, plus up to $40,000 for additional services as approved in writing by City staff, though specific budget ranges or total award values are not disclosed in the RFP documents. The contract term extends until project completion or two years from the effective date, whichever occurs first, with automatic renewal after one year unless the City provides ten days' notice of intent to terminate. All proposal submissions must include fully executed contracts with all exhibits to be considered responsive, and falsification or failure to disclose relevant information on the required Vendor Responsibility Questionnaire may result in immediate disqualification or contract termination.