27-016-Roadway Asset Inventory and Pavement Condition Assessment Services

The City of Sandy Springs, Georgia is soliciting bids under ITB 27-016 for roadway asset inventory and pavement condition assessment services, with a non-mandatory pre-bid conference on November 12, 2026 at 11:00 a.m. Eastern and bids due December 18, 2026 at 2:00 p.m. EST through the Bonfire Portal.

The contractor must perform a Pavement Condition Index assessment of approximately 302 centerline miles of City-maintained roadways using ASTM D6433, consistent with Georgia Department of Transportation methodology. Scope includes physical field evaluation of pavement, guardrail inspection and classification, pavement marking assessment, traffic sign inventory and assessment, and traffic-calming device evaluation. Deliverables include data in Microsoft Excel or non-proprietary formats compatible with the City's GBA/Lucity/GIS public works management system, plus two presentations: one to senior City management and one at a City Council meeting. Bidders must be licensed in Georgia, provide proof of financial resources, and submit to E-Verify work authorization verification. The contractor must self-perform at least 51 percent of the total work with its own personnel and resources. Work must comply with GDOT Standard Specifications, the Americans with Disabilities Act, and Web Content Accessibility Guidelines 2.1 Level AA. The attached Vendor Responsibility Questionnaire requires a notarized final certification and parent-company disclosure where applicable.

Bidders submit four separate lump-sum prices for pavement condition index and roadway asset inventory, traffic-calming device evaluation, pavement marking inventory and assessment, and traffic sign inventory and assessment. Each price must include labor, equipment, travel, field collection, analysis, GIS services, imagery, data processing, reports, maps, presentations, and quality control.

The total contract term is 180 calendar days from Notice to Proceed. The contractor must commence work within ten calendar days of the notice, and complete all field evaluations, assessments, and analyses within sixty calendar days. Liquidated damages of $500.00 per calendar day apply for unexcused delays beyond the completion dates. A Certificate of Insurance and executed contract are due upon award.

The Special Provisions attachment restricts work to weekdays between 8:00 a.m. and 5:00 p.m., limits lane closures and traffic-impacting activity on arterial and collector roads to 9:00 a.m. through 3:00 p.m., and requires a Traffic Control Plan conforming to the MUTCD and GDOT standards at least two weeks before work begins. It also designates thirteen no-work dates across 2026 and 2027, including major federal holidays. Questions are due November 20, 2026 at 5:00 p.m.