26-007 Boiler and Water Heater Inspections and Maintenance Services

Douglas County School District is seeking qualified mechanical contractors to provide comprehensive boiler and water heater inspections and maintenance services across its educational facilities, which include 19 elementary schools, 8 middle schools, 5 high schools, 2 alternative learning locations, and 3 central office locations. The Invitation to Bid (ITB 26-007) requires bidders to submit proposals through the Bonfire portal by October 27, 2025, at 2:00 pm EST, with a contract period running from the award date through June 30, 2026. Key deliverables include annual comprehensive inspections for boilers and water heaters rated at 200,000 BTU and greater, with bidders required to submit a current Mechanical Contractor's license, detailed inspection checklists, sample inspection reports, and pricing for potential equipment installations and repairs. Bidders must provide separate hourly rates for standard and emergency services, with after-hours and weekend emergency repairs billed at 1.5 times the standard rate. The district reserves the right to renew the contract for up to four additional one-year terms, with all pricing to remain firm during the contract period.

The procurement does not specify specific set-aside designations for disadvantaged enterprises, but bidders must maintain appropriate insurance coverage and comply with E-Verify requirements and the district's non-discrimination policies. While no incumbent vendors are explicitly mentioned, the district emphasizes that any references to quantities or dollar amounts are estimates and do not obligate the school system to purchase a minimum amount. Successful contractors will need to demonstrate technical capability to perform comprehensive inspections and repairs across multiple facility types, with the flexibility to respond to emergency service needs. The document does not provide a specific budget range or total contract value, but suggests the scope covers maintenance and potential repair/replacement services for boiler and water heater systems across 37 district locations. Interested vendors must carefully review the scope of work, which includes detailed requirements for inspection protocols, reporting, and service delivery.