25FS0040 - Pharmacy Regimen Services

The California Department of Veterans Affairs is soliciting Pharmacy Regimen Services for the Veterans Home of California at Fresno through Invitation for Bid (IFB) 25FS0040, posted May 4, 2026, with bids due May 18, 2026 at 5:00 PM via email submission to eric.dahmen@calvet.ca.gov. The procurement seeks a pharmacy consultant to provide comprehensive medication management services supporting a 180-bed Residential Care Facility for the Elderly (RCFE) and 120-bed Skilled Nursing Facility (SNF) located at 2811 West Cesar Chavez Blvd., Fresno, CA 93706. Primary deliverables include monthly medication regimen reviews (MRR) for SNF residents and quarterly MRR for RCFE residents, monthly inspections of nursing stations and drug storage areas, interim MRR reviews for residents with acute condition changes, collaboration on pharmacy policies and procedures, and participation on the Pharmaceutical Services Committee and Infection Control Committee, with monthly time logs and quarterly quality assurance reports required. The selected contractor must possess a current California State Board of Pharmacy license and demonstrate a minimum of five years of experience providing pharmacy consulting services in intermediate, skilled, and domiciliary care facilities within California during the past ten years, with specific experience in monthly drug regimen reviews, drug storage inspections, medication pass audits, and recapitulation services. The contract term is 36 months commencing June 1, 2026 or upon approval, ending May 31, 2029, with an estimated scope of 50 hours per month totaling 1,800 hours. Questions regarding the solicitation must be submitted by May 8, 2026 at 2:00 PM with responses posted by May 11, 2026 at 5:00 PM, and public bid opening is scheduled for May 19, 2026 at 10:00 AM with proposed award on May 22, 2026. Award will be determined by lowest responsible bid submission, with hourly rates binding for the entire contract period and pricing to be detailed in the completed Rate Sheet submitted as Exhibit B-1.

Disabled Veteran Business Enterprise (DVBE) participation is encouraged with a minimum 3 percent DVBE participation requirement and a bidder incentive program offering 1 to 5 percent bid reductions based on confirmed DVBE participation levels, not to exceed $100,000 in total incentive adjustments. Small Business and Micro-business preferences of 5 percent are available to certified bidders with a maximum preference cap of $50,000, and an additional 5 percent preference is available to non-small businesses claiming at least 25 percent small or micro-business subcontractor participation or Nonprofit Veteran Service Agencies verified as small or micro-businesses. All bidders must comply with the Darfur Contracting Act, California Civil Rights Laws Certification (required for contracts $100,000 or more), and Executive Order N-6-22 regarding Russia sanctions, with disclosure required for any use of Generative Artificial Intelligence materially impacting contract performance. Required documentation includes Bid Rate Sheets, Payee Data Records (STD 204), DVBE and CUF declarations, proof of professional liability insurance ($1,000,000 per claim and $3,000,000 aggregate), certificates of insurance naming the State of California as additional insured, Bidder Certifications, and signed Contractor Certification Clauses. The contractor will be classified as an independent contractor and must comply with HIPAA regulations, California Code of Regulations Title 22, and applicable federal regulations including 42 CFR Chapter IV 483.60, with pricing to be established upon award based on the submitted hourly rate multiplied by the estimated 1,800 hours, resulting in a total contract value contingent on the selected vendor's bid submission.