25FS0030 - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is soliciting bids for Commercial Laundry Equipment Maintenance and Repair Services at the Veterans Home of California in Fresno. The contract, identified as solicitation 25FS0030, covers preventative maintenance, incidental repairs, emergency repairs, training, and telephone support for specialized laundry equipment including three Milnor dryers, three Milnor suspended washer extractors, and one automatic lint trap system. Contractors must employ at least two factory-trained service technicians qualified on the specified equipment and provide proof of training credentials. Services include quarterly preventative maintenance involving equipment inspection, belt replacement, lubrication, electrical system checks, and semi-annual comprehensive machine cleaning and maintenance. Prospective bidders must submit written questions by December 30, 2025, at 2:00 PM, with responses posted by January 5, 2026, at 5:00 PM. Bids are due by January 9, 2026, at 5:00 PM, with a public bid opening scheduled for January 12, 2026, at 10:00 AM, and a proposed award date of January 16, 2026.

While no specific Disabled Veteran Business Enterprise (DVBE) goal is mandated, DVBE participation is encouraged and eligible for bid incentives ranging from 1% to 5% based on confirmed participation levels. A five percent preference is available to certified Small/Micro businesses, with a maximum preference adjustment of $50,000. Bidders must comply with various certification requirements, including the Darfur Contracting Act, Executive Order N-6-22 regarding Russia sanctions, and disclosure of Generative Artificial Intelligence use in contract performance. The contract term runs from July 1, 2025 (or upon approval) through June 30, 2028. Parts replacement for the three-year contract period is estimated at $21,000.00, with the basis of award also totaling $21,000.00. Contractors must provide comprehensive insurance coverage, including General Liability, Automobile Liability, Excess Liability/Umbrella coverage, and Workers Compensation insurance. Upon contract completion, prime contractors must submit a Prime Contractor's Certification - DVBE Subcontracting Report, with $10,000 withheld from final payment until receipt of this documentation.