25FS0030_-_Exhibit_A_-_122225.pdf

California Department of Veterans Affairs Agreement Number: 25FS0030 Exhibit A - Scope of Work TBD

COMMERCIAL LAUNDRY EQUIPMENT MAINTENANCE AND REPAIR SERVICES

1. INTRODUCTION/SERVICES

A. The Contractor shall provide services, as specified, to t h e California Department of Veterans Affairs (CalVet). The Contractor shall provide services at the Veterans Home of California, Fresno (Home). The Contractor shall provide all labor, materials, parts, staff, transportation, licenses, permits, and every other item of expense necessary, unless otherwise stated, to provide maintenance service and repairs. Services shall be provided at the Home upon request and in compliance with the terms of this Agreement.

B. All work shall be coordinated and approved by the CalVet Contract Manager or designated representative. Services shall be performed during standard business hours, 6:30 a.m. to 4:30 p.m., Monday through Friday, unless otherwise specified. No work is to be performed on State holidays or on an overtime basis unless prior approval is received in writing from the CalVet Contract Manager, prior to this work taking place. All services performed outside the scope of this Agreement or not approved by the CalVet Contract Manager or designated representative will be at the sole risk and expense of the Contractor.

C. The Provider must be able to perform the tasks associated with providing services under the scope of their license. The Contractor will provide services per federal and state laws and regulations and CalVet policies.

D. The Contractor is not authorized to deliver or commence t h e performance of services as described in the Agreement until written approval has been obtained from the CalVet Contract Manager and the Contractor has received an executed contract from CalVet. Any delivery or performance of service commenced prior to the Contractor obtaining all written approvals shall be considered voluntary on the part of the Contractor.

2. EQUIPMENT

A. The Contractor shall provide maintenance and repairs to the Home's equipment as described below and at the CalVet Contract Manager or designee's request.

B. The State reserves the right to delete or add similar equipment listed above. Additional equipment will be serviced as specified herein at the rates indicated in Exhibit B-1. The Contractor will be notified in writing by the CalVet Contract Manager of equipment that has been added and/or removed from the list.

3. EQUIPMENT LIST

A. Milnor Dryer 1-SN MCB2201047,480V/60HZ/3PH/3W 7A,6.0 IN WC, GAS/NATURAL,415,000 BTU/hr.

MAX, 415,000 BTU/hr PER POCKET, ANSI Z21.5.2-2016/CSA 7.2-2016, CLOTHES DRYER, VOL.II (SECHEUSES, VOL.2). Lint Drawer/Screen- Illus. No. 1 Part No. 882299 Qty. 1 Description: White Lint Drawer Assembly (includes illus. nos. 1 and 2). Part No. 882301. Qty. 1. Description: Coral Blue Lint Drawer Assembly (includes illus. nos. 1 and 2). Illus. No. 2. Part No. 115902. Qty. 1. Description: Lint Basket Felt. Illus. No. 3. Part No. 108227. Qty. 1. Description Cloth Lint Screen Assembly. Part No.

816100. Qty. 1. Description: Stainless Steel Lint Screen Assembly. Illus. No. 4. Part No. 154215. Qty. 5.

Description: 5/32 x 1/4” Rivet. Illus. No. 5. Part No. 117607. Qty. 6’. Description: 1/4” x 3/8” Poron Foam.

All 3 lint taps are located on the Dryers.

B. Milnor Dryer 2- SN MCB2201049, 480V/60HZ/3PH/3W 7A,6.0 IN WC, GAS/NATURAL,415,000 BTU/hr.

(SECHEUSES, VOL.2). Lint Drawer/Screen- Illus. No. 1 Part No. 882299 Qty. 1 Description: White Lint Drawer Assembly (includes illus. nos. 1 and 2). Part No. 882301. Qty. 1. Description: Coral Blue Lint Drawer Assembly (includes illus. nos. 1 and 2). Illus. No. 2. Part No. 115902. Qty. 1. Description: Lint Basket Felt. Illus. No. 3. Part No. 108227. Qty. 1. Description Cloth Lint Screen Assembly. Part No.

816100. Qty. 1. Description: Stainless Steel Lint Screen Assembly. Illus. No. 4. Part No. 154215. Qty. 5.

Description: 5/32 x 1/4” Rivet. Illus. No. 5. Part No. 117607. Qty. 6’. Description: 1/4” x 3/8” Poron Foam.

C. Milnor Dryer 3- SN MCB2201048, 480V/60HZ/3PH/3W 7A,6.0 IN WC, GAS/NATURAL,415,000 BTU/hr.

(SECHEUSES, VOL.2). Lint Drawer/Screen- Illus. No. 1 Part No. 882299 Qty. 1 Description: White Lint Drawer Assembly (includes illus. nos. 1 and 2). Part No. 882301. Qty. 1. Description: Coral Blue Lint Drawer Assembly (includes illus. nos. 1 and 2). Illus. No. 2. Part No. 115902. Qty. 1. Description: Lint Basket Felt. Illus. No. 3. Part No. 108227. Qty. 1. Description Cloth Lint Screen Assembly. Part No.

816100. Qty. 1. Description: Stainless Steel Lint Screen Assembly. Illus. No. 4. Part No. 154215. Qty. 5.

Description: 5/32 x 1/4” Rivet. Illus. No. 5. Part No. 117607. Qty. 6’. Description: 1/4” x 3/8” Poron Foam.

D. Milnor Suspended Washer Extractor 1- SN AZB/1120552789, 17A,480V 3P 60C, FRS20, AWG 12, Cap

100, cylinder dxd 36x26, vol cu.ft L 15.3, door opening ins 20, machine dimensions WXDXH -ins - 60x76x83, motor-hp, 10, wash speed rpm-39-45, dist speed rpm-65, extraction speed rpm- 375-766, ex g-force 300, static weight lbs-4255, max dynamic load rms-lbs-531, hz 14, water psi-10-75, water valve cv rating gal/min 9.76.

E. Milnor Suspended Washer Extractor 2- SN AZB/1120552769, 17A,480V 3P 60C, FRS20, AWG 12, Cap

60x76x83, motor-hp, 10, wash speed rpm-39-45, dist speed rpm-65, extraction speed rpm- 375-766, ex g-force 300, static weight lbs-4255, max dynamic load rms-lbs-531, hz 14, water psi-10-75, water valve cv rating gal/min 9.76.

F. Milnor Suspended Washer Extractor 3- SN AZB/1120552790, 17A,480V 3P 60C, FRS20, AWG 12, Cap

60x76x83, motor-hp, 10, wash speed rpm-39-45, dist speed rpm-65, extraction speed rpm- 375-766, ex g-force 300, static weight lbs-4255, max dynamic load rms-lbs-531, hz 14, water psi-10-75, water valve cv rating gal/min 9.7

G. Lint Trap 1 –

AUTOMATIC LINT TRAP COMPONENTS

(SECONDARY)

COMPONENT MODEL S/N

YASKAWA VARISPEED P7 CIMR-P7U23P7 1W1222940930012

ENERGENICS CONTROL

PANEL OO7 S04546 FCP-002-A-

LINT

ENERGENICS LINT TRAP FRP 8 3475A0212

PARKER AIR DRYER DRD 75-

A11516016TXU 398141010001

AIR TANK 120GL IUKE3 L8/6/2014-00007

4. MINIMUM QUALIFICATIONS

All services performed under this Agreement shall be performed by qualified service technicians employed by or under the direction of the Contractor. The Contractor shall provide a minimum of two (2) service technicians who are factory-trained on the equipment specific in this Agreement. The Contractor shall provide the State with proof of the required training for each service technician providing services under this Agreement. Acceptable proof may be a resume showing experience, training, and factory school completion on the day of orientation.

5. CONTRACTOR’S RESPONSIBILITIES

The Contractor shall provide preventative maintenance, incidental repair, training, and telephone support services to keep the equipment listed fully operational. The annual maintenance shall include service and repairs and preventative maintenance per the manufacturer's recommended instructions.

A. QUARTERLY PREVENTATIVE MAINTENANCE SERVICES

1) The Contractor shall provide services for Milnor units as follows:

a. Not limited too but following manufacture requirements. Check Washer Components. Inspect equipment for unusual noises, vibration, or visible leaks. Verify proper operation of the motor and determine if the motor requires replacement. Inspect pulley grooves and belts for alignment, wear, and tension; replace belts annually and pulleys as needed. Lubricate the motor, bearings, and shafts as needed. Tighten a n d adjust belts as needed. Check t h e operation of control valves and repair or replace them as needed. Check chilled and hot water controls as needed. Check drain lines and inspect and tighten them as needed. Check unit interior and exterior for corrosion and report any damaged material. Visual inspection of motor belt pulleys for tightness and tightening as necessary. Check and clean outside air openings and vents. Check starter contacts for signs of arcing, overheating, and burns. Tighten connections and replace them as needed. Tighten electrical connections as needed. Inspect all electrical system. Ensure all formulas are running correctly. All electrical components are operating per manufacture requirements.

b. Not limited too but following manufacture requirement. Check Dryer’s Components. Inspect equipment for unusual noises and vibrations. Verify proper operation of the motor and determine if the motor requires replacement. Inspect pulley grooves and belts for alignment, wear, and tension; replace belts annually and pulleys as needed. Lubricate the motor, bearings, and shafts as needed. Tighten a n d adjust belts as needed. Check t h e operation of control valves and repair or replace them as needed. Check unit interior and exterior for corrosion and report any damaged material. Visual inspection of motor belt pulleys for tightness and tightening as necessary. Check and clean outside air openings and vents. Check starter contacts for signs of arcing, overheating, and burns. Tighten connections and replace them as needed. Tighten electrical connections as needed. Inspect all electrical system. Ensure all formulas are running correctly. Check fire suppression system. All electrical components are operating per manufacture requirements.

c. Not limited too but following manufacture requirement. Check Lint Trap Component’s. Major electronic components. Blow down is being trigged correctly. Valves are working properly.

Inspect lint trap sock. All electrical components are operating per manufacture requirements.

B. SEMI-ANNUAL PREVENTATIVE MAINTENANCE SERVICES

Clean out all machine’s (washers & Dryers), so arcing does not accrue. Check and make repairs to ensure that all the hardware is operational. Replace belts if needed. Clean and inspect all lint traps.

Replace lint traps if needed. Perform all tasks listed under manufacture preventative maintenance services. Provide onsite training to familiarize home staff with new features and their associated benefits.

Effect all necessary programming changes, including the addition of equipment or the changing of mislabeled items. Check alarms for proper operation and repair as needed. Check t h e direct current

(DC) bus bar for proper voltage. Determine the deficiency source and. repair. Observe the Variable Frequency Drive (VFD) bus bar for signs of wear, arcing, and overheating. Repair or replace as needed. Verify the cooling fan's operation. Clean or replace the intake air filter as needed. Check electrical connections and tighten them as needed.

C. TELEPHONE SUPPORT SERVICE

The Contractor shall have a telephone number and a contact person available by telephone Monday through Friday from 8:00AM-5:00PM and Saturday from 8:00AM-4:00pm for the duration of the Agreement.

D. INCIDENTAL REPAIR SERVICE

Unscheduled repairs shall be compensated by the State for actual hours worked on-site at the Contractor's hourly repair rate as specified in Exhibit B-1, Rate Sheet. Repair service shall be provided upon written request from the CalVet Contract Manager. The Contractor shall respond to requests for repair service within twenty-four (24) hours of initial notification. Every effort shall be made to perform repair services during normal business hours; State holidays and weekends excluded. The Home may, at its discretion, allow access to the equipment during non-business hours when necessary. Non-emergency repair services performed outside of normal business hours must be approved in advance by the CalVet Contract Manager. Any parts requiring replacement will be replaced in accordance with the Parts Section.

E. EMERGENCY SERVICE

The Contractor shall provide any necessary emergency repairs upon request from the CalVet Contract Manager. The Contractor must respond to requests for emergency repair within two (2) hours of notification from the Home. When possible, emergency repairs will be performed during normal business hours, as specified herein. The State may, at its discretion, allow access to the equipment during non-business hours when necessary. Emergency services provided by the Contractor, will be compensated for actual hours worked on-site at the Contractor's emergency call hourly rate, as specified in Exhibit B-1, Rate Sheet.

Any emergency repair service provided shall be completed on the same working day unless written notification of delay is submitted to the CalVet Contract Manager immediately upon diagnosis of equipment deficiency. Any parts requiring replacement will be replaced in accordance with the Parts Replacement section specified herein.

6. LICENSES, PERMITS, AND CERTIFICATION REQUIREMENTS

The Contractor shall ensure that all licenses, permits, and certification requirements are verified and current throughout the term of this Agreement.

7. PARTS REPLACEMENT

A. This Agreement shall include t h e replacement of any part that affects the equipment's operability in any way and becomes worn or inoperable. A written estimate of the required part(s) must be submitted to the CalVet Contract Manager and approved before replacement in all cases. Parts replaced under this Agreement shall be new, factory-manufactured, or exceeding Original Equipment Manual (OEM) specifications. The Contractor should maintain an adequate supply and/or must be able to obtain within a reasonable amount of time any necessary replacement parts or chemicals to perform repairs and maintenance in a timely manner.

B. When parts are needed and approved by the CalVet Contract Manager, the Contractor will be reimbursed for the actual cost of the parts plus 10%, and actual shipping charges and taxes paid by the contractor to obtain the parts. Proof of cost, such as a copy of the actual invoice for the parts from the business from which it was purchased, must be attached to the Contractor's invoice for reimbursement.

C. Any parts replaced shall remain the property of the Home. The only exception is when the CalVet Contract Manager authorizes the Contractor to use the part(s) as a refund for "core" charges. If the Contractor is authorized to use the part for a "core" exchange, the invoice must reflect the reduced cost of the parts based on the "core" exchange value.

D. The State assumes no responsibility and shall not reimburse the Contractor for parts ordered by the Contractor and/or labor if the part was installed prior to authorization by the CalVet Contract Manager. The Contractor shall be responsible for the replacement of parts necessitated by the Contractor's negligence at no expense to the State.

8. PERSONNEL

A. The Contractor shall make provisions to accomplish the work of this contract without undue interference with the operations of the State, its tenants, and visitors, or surrounding businesses, buildings, or their tenants and or visitors. Unusually loud motors, cutting, drilling, and fastening equipment must be operated with minimum disturbance to the occupants of the building or adjacent buildings.

B. The Contractor's employees, including supervisors, working at the Home:

1) Shall be always neatly attired and must wear clothing with Contractor's name and identification.

Courteous and respectful interaction with staff, residents, visitors, and guests is also required.

2) The State shall have full control over granting, denying, withholding, or terminating clearances for the Contractor's employees.

3) The Contractor shall designate an on-site supervisor and provide in writing the name, cellular telephone, and/or pager number to the CalVet Contract Manager two (2) weeks prior to the starting date. The "supervisor" means a qualified, responsible, and knowledgeable person designated in writing by the Contractor to have t h e authority to act for the Contractor on a day-to-day basis at the worksite.

9. CODE OF COMPLIANCE AND QUALITY ASSURANCE

A. Work installed or material used must comply with all the latest standards, codes, rules, and regulations and be in strict adherence to all authorities having jurisdiction.

B. Material and processes shall comply with applicable local, State, and other ordinances. In case of conflict with regulatory requirements and specified materials, regulatory requirements will govern.

10. BUILDING SECURITY

A. All personnel are to sign in and out, as required by the Plant Operation's security provisions. The Contractor and all Contractor staff shall follow all requirements indicated by the Home for visitor sign-in/out procedures, authorized parking lots, security, and reporting. The service technician will sign in and out with the CalVet Contract Manager and provide details as to the services being provided on that visit.

B. Contractor Sign-In: The Contractor shall include all Contractor Representatives and Contractor Technicians shall comply with the Home policy regarding sign-in and sign-out at the main lobby reception desk the contractor's staff shall wear the Home-issued visitor I.D. badge and either the company issue ed badge with photo identification/company name or company issued uniform bearing the company logo during the entire time the Contractor, technician or representative is on Home grounds.

C. The Contractor and his/her employees shall park at Parking Lot "F"; however, the loading dock may be used to load and unload material and equipment.

11. WORK AREA

A. While working on equipment, the Contractor agrees to perform services with as little disruption to the State's operations as possible. The Contractor will ensure that the work area is kept clean and free of debris, as necessary, to maintain a safe working environment for residents and staff. All tools, equipment, and other materials belonging to the Contractor will be removed from the Home at the end of each working day. The State shall not be responsible for storage of any Contractor property.

B. Any damage to existing facilities or structures resulting from this work shall be reported immediately to the Contract Manager and repaired immediately by the Contractor to the satisfaction of CalVet, at no cost to the Home. Such repairs shall comply with all applicable provisions of this contract.

12. HEALTH AND SAFETY

A. During times of pandemic (such as COVID-19) or other instances of widespread viral or bacterial infections, additional precautionary infection control steps may be implemented and required by the Home. These may include but are not limited to wearing CalVet-approved masks and/or face shields, extra or special cleanings, social distancing, partitions, adjusted hours, and obtaining additional clearance certifications that may be required by local, state, or federal health authorities.

B. Providers shall comply with the Home's COVID-19 Mitigation Plan and follow all current COVID-19 guidelines for precautions.

13. WORKMANSHIP

All work provided by the Contractor shall conform to the latest requirements of Federal, State, City, and County regulations. This includes but is not limited to Titles 17, 19, and 22 of the California Code of Regulations. The Contractor is responsible for compliance with all applicable laws, codes, rules, and regulations in connection with work performed under this Agreement. Any services performed by the Contractor will be inspected by the State after completion.

The State is solely responsible for determining t h e acceptability of the work performed and the operability of the equipment.

14. ACCIDENT/DAMAGE

Damage caused to the equipment covered herein due to fire, abuse, Act of God, accident, unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of authorized agents, vandalism or negligence by the State or its officers, agents, employees, or home residents is not covered by this agreement except on a time and material basis. Such repairs will be performed by the Contractor at the Contractor's current published rates at the time service is required, but only after the Contractor has made an estimate of all costs involved and written documentation has been provided to the CalVet Contract Manager. The State is solely responsible for deciding what, if any, repairs shall be made.

15. INDEPENDENT CONTRACTOR STATUS

A. The Contractor/Providers shall be considered "Independent Contractors" in relation to CalVet and the

State. Therefore, the Contractor/Providers shall not be considered employee(s) of the Home and shall not be entitled to any employee benefit from CalVet or the State including, but not limited to, the following:

1) Premium Pay, Overtime Pay, or Holiday Pay,

2) Medical Insurance,

3) Vacation or Sick Leave,

4) Worker's Compensation, and

5) Other employee benefits.

16. CONTACT INFORMATION

A. The project representatives during the term of this Agreement will be:

1) CalVet Representative/Contract Manager:

Veterans Home of California – Fresno

TBD

2811 West Ceasar Chavez Blvd Fresno, CA 93706 Phone:

Email:

2) Contractor Representative:

TBD

B. Contract Representatives, addresses, and phone/fax numbers may be changed by issuing a 20-day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement Contract Representative including name, title, mailing address, phone/fax numbers, and email address. All other changes require a formal written amendment to this Agreement.