Oily Water Pickup and Disposal

Hillsborough County Public Schools (HCPS) has issued Invitation to Quote (ITQ) No. 25364-ITQ-DST for periodic pumping and disposal of oily water and sludge from oil water separators at multiple transportation department sites across four locations in the Tampa Bay area, including Thonotosassa, Tampa, Apollo Beach, and Plant City. The procurement seeks experienced and qualified vendors to provide comprehensive waste management services, with specific requirements for monthly and tri-annual pump-out services targeting approximately 60,000 gallons of oily water and 12,000 gallons of sludge from various bus maintenance and vehicle facilities. Vendors must submit detailed pricing through the HCPS VendorLink portal, with unit rates that will remain firm for at least one year and include provisions for waste disposal and hazardous disposal fees. Key deadlines include a question submission date of July 17, 2025, and a quote submission deadline of July 24, 2025, at 3:00 PM. Prospective contractors must provide comprehensive documentation, including safety data sheets, equipment lists, and proof of insurance, with an expectation of responding to emergency calls within two hours and maintaining specific insurance coverage levels.

The solicitation encourages participation from small businesses, woman-owned, minority-owned, and service-disabled veteran-owned businesses, with multiple affidavit requirements addressing labor practices, foreign country restrictions, and vendor compliance. Vendors must complete several mandatory compliance documents, including a Vendor Affidavit regarding labor coercion, a Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, and a W-9 Vendor Payment Profile Form. The initial contract term will begin upon Board approval and includes potential automatic renewals for up to four additional one-year periods, contingent upon budget appropriations, contractor performance, and mutual agreement. While specific award value is not explicitly stated, the pricing sheet includes a cost-plus markup option not exceeding 15% for unidentified services. Additional requirements include maintaining a drug-free workplace certification and providing comprehensive proof of business credentials, with HCPS emphasizing its commitment to diversity and ethical vendor selection through multiple verification processes.