25-26 Animal Care

Erie 2-Chautauqua-Cattaraugus Board of Cooperative Educational Services (BOCES) is seeking competitive bids for a comprehensive animal care supply contract covering the 2025-2026 academic year. The procurement specifically targets small animal care and science class supplies, with a diverse range of products including live animals, food, grooming supplies, medical equipment, housing, and accessories. The bid encompasses 32 line items across multiple categories such as dog/cat supplies, fish-related items, medical supplies, bedding, and animal housing equipment. Vendors must submit electronic Excel bid responses via CD/Jump Drive, accompanied by printed versions, and complete all required schedules and certifications. The bid documents mandate that all products must be new, with no additional shipping charges, and vendors must specify minimum order levels not exceeding $250. The bid is due on April 3, 2025, at 11:00 AM, with contract award expected during the June 2025 Board of Education meeting. Pricing must be per unit as specified, and all bids are subject to budget approval, with the contract covering orders placed between July 1, 2025, and June 30, 2026.

The procurement appears to be open to all qualified vendors without specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide detailed references, company information, and complete product specifications, with the option to propose substitute items while maintaining the original bid descriptions. The contract allows for potential extension by mutual agreement and permits participating school districts to place individual orders. While specific budget ranges are not explicitly stated, the comprehensive nature of the bid suggests a significant procurement value covering multiple educational institutions within Erie County and potentially surrounding areas. The bid includes provisions for replacing discontinued items and complying with Ozone Transport Commission regulations. Vendors must demonstrate capability to supply a wide range of animal care products, from medical supplies and food to housing equipment, indicating a comprehensive evaluation of vendor capabilities beyond simple price comparisons.