25-231 Small Business (SB) Bid Solicitation - After-Hours Janitorial services at the Santa Maria DMV Field Office.

The California Department of Motor Vehicles (DMV) is soliciting a Small Business Bid Solicitation for after-hours janitorial services at the Santa Maria DMV Field Office. This procurement covers comprehensive cleaning and maintenance services for approximately 12,689 square feet, including daily disinfection of high-touch surfaces, restrooms, general rooms, floors, carpets, and outside entrances. The contract encompasses a 36-month term with a proposed start date of April 1, 2026, or upon contract approval. A mandatory pre-bid conference is scheduled for November 20, 2025, at 9:30 AM at the Santa Maria DMV Field Office, with written questions due by November 24, 2025, at 10:00 AM. Bid submissions must be emailed to DMVBIDS@dmv.ca.gov by December 2, 2025, at 2:30 PM, and the award will be made to the lowest responsible responsive bid. Evaluation criteria include compliance with detailed scope of work in Exhibit A, which specifies daily, weekly, biweekly, quarterly, semi-annual, and annual maintenance tasks.

The procurement is exclusively reserved for Certified Small Businesses as designated by the California Department of General Services, Office of Small Business and Disabled Veteran Enterprise Services (OSDS). Bidders must comply with specific labor requirements, including compensating janitors at a minimum hourly rate of $34.59 and maintaining a DIR registration number under the Property Service Workers Protection Act. The current contractor is Quality Cleaning Professionals, LLC, with a previous monthly rate of $2,550.00 and a contract total of $30,600.00. The estimated cost for the new 36-month contract is $129,204.00. Contractors must provide Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and Workers Compensation insurance with employer liability limits of not less than $1,000,000. Additional requirements include submitting various certification documents, such as the Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, and California Civil Rights Laws Certification for bids exceeding $100,000.