25-016 ITB custodial supplies

The Houston County School District is soliciting bids for custodial supplies through Invitation to Bid (ITB) #25-016, targeting a comprehensive range of cleaning and maintenance products. The procurement covers approximately 80 specific custodial items including trash bags, vacuum bags, mop heads, handles, brushes, floor mats, brooms, cleaning supplies, gloves, and waste containers. Bidders must submit responses electronically on a USB flash drive in Excel format, with accompanying hardcopy documentation, sealed in an envelope marked with the ITB number. The bid is due on January 31, 2025, at 2:00 PM EST, with written questions accepted until January 24, 2025, at 2:00 PM EST. Vendors can bid on all items or select specific products, with many line items specifying preferred or required brands. The contract term is six months from award, with the district reserving the right to make an award decision within 60 days of bid opening. Evaluation criteria include pricing, which must encompass all costs including purchasing, packing, services, and transportation, with FOB Destination terms and prices remaining valid for six months.

The procurement does not appear to have specific set-aside designations for disadvantaged enterprises or restricted participation. The Houston County School District will accept bids from various vendors, with no minimum purchase quantities or dollar amounts mandated. Delivery requirements include a two-week turnaround time for ordered items, with all deliveries made to the HCSD Distribution Center in Warner Robins, Georgia. Payment terms are net 30 days, processed by check or credit card, with the district noting that additional credit card fees will be included in award evaluations. While no specific budget range is disclosed, the comprehensive nature of the bid suggests a potentially significant contract value covering custodial supplies for the entire school district. The district is tax-exempt from State Sales Tax and Federal Excise Tax, which may provide additional cost benefits for the winning vendor(s). After the six-month contract period, a new bid will be issued, with no current information about renewal options.