25-0107-2 Annual Contract to Provide Concession Services for Chatham County Parks & Recreation

Chatham County, Georgia, through its Purchasing and Contracting Department, is procuring annual concession services for five Parks and Recreation locations: Memorial Stadium, Charlie C. Brooks Park, Jennifer Ross Sports Complex, Jim Golden Complex at L. Scott Stell Community Park, and Ambuc Park. The County seeks a single qualified vendor to provide exclusive concession services across all designated locations, offering food and non-alcoholic beverage items such as snacks, candy, beverages, hamburgers, and hot dogs. The contract term is one year commencing November 7, 2025, with four optional one-year renewal periods for a total potential duration of five years. Proposers must submit comprehensive bids evaluated on six criteria: Experience and Qualifications (30 points), Concession Approach (20 points), Menu/Offerings/Pricing to the Public (15 points), MBE/WBE Participation (15 points), References (5 points), and Financial Proposal (15 points), with potential interviews worth up to 30 additional points. The financial proposal component requires fixed monthly revenue payments to the County for each site, with amounts determined by the proposer on a monthly schedule. A pre-proposal conference is scheduled for October 9, 2025, at 10:00 a.m. at Memorial Stadium, with proposals due online through the County's procurement portal by 5:00 p.m. on October 24, 2025. Required qualifications include maintaining a health inspection rating of 90 or above, providing all necessary food service equipment, and maintaining appropriate insurance coverage including $1,000,000 in general liability and $500,000 in worker's compensation.

The procurement includes a set-aside consideration for Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with 15 points allocated to such participation in the evaluation criteria. Contractors must comply with local preference guidelines favoring Chatham County citizens for employment and materials sourcing and demonstrate commitment to minority and women-owned business enterprise participation. Three proposals were received from ISSA Funnel (Covington, GA), Parlay Savory Saloon, LLC (Atlanta, GA), and Sweet Dreams Savannah, LLC (Savannah, GA), with Sweet Dreams Savannah, LLC designated as a WBE. Sweet Dreams Savannah, LLC received the highest evaluation score of 87.75 points and has been recommended for contract award by the evaluation committee. The annual contract value is $47,160, classified as revenue-generating for the County. Monthly fees are due by the 10th of each month with a 10% late payment penalty assessed after two late payments. The County reserves the right to reject any or all proposals and is not bound to accept the lowest dollar proposal, and all inquiries must be directed to Ms. Sabrina Tippett, Procurement Specialist, through the County's Purchasing portal.