Item A _ Annual Contract to Provide Concessio.pdf
PDF 84 KB Posted
- Attached to
- 25-0107-2 Annual Contract to Provide Concession Services for Chatham County Parks & Recreation
- Solicitation number
- PE-77548-NONST-2026-000000305
- Issued by
- Chatham County, Georgia
About this file
This is a board approval memorandum from Chatham County, Georgia's Parks and Recreation Department requesting authorization to award an annual concession services contract. The RFP (25-0107-2) was publicly advertised and opened on October 24, 2025, seeking a qualified vendor to provide exclusive concession services across various Chatham County Parks and Recreation facilities. The concessionaire will provide and sell various food and non-alcoholic beverage items at these locations. The County intends to award the contract to a single vendor servicing all designated locations. The contract term is one year with four optional one-year renewal periods, for a total potential contract duration of five years. Three proposals were received: ISSA Funnel (Covington, GA), Parlay Savory Saloon, LLC (Atlanta, GA), and Sweet Dreams Savannah, LLC (Savannah, GA), with Sweet Dreams Savannah, LLC designated as a WBE. The evaluation committee scored proposals based on Experience & Qualifications (30 points), Concession Approach (20 points), Menu/Offerings/Pricing to the Public (15 points), MBE/WBE Participation (15 points), References (5 points), and Financial Proposal (15 points).
The annual contract value is $47,160, classified as revenue-generating for the County. Sweet Dreams Savannah, LLC received the highest total score of 87.75 points, compared to Parlay Savory Saloon's 77.08 points and ISSA Funnel's 29.00 points, and staff recommends contract award to Sweet Dreams Savannah, LLC based on this scoring. The contract aligns with the County's Blueprint goals to encourage active and healthy lifestyles through public parks and provide efficient government services with transparency. No interview scores were recorded for any proposer. The board approval was pending as of the November 21, 2025, board meeting date.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 25_0107_2 Concession Services (002).pdf |
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Text version
TO: Purchasing Department
FROM: Stephen Proper, Director, Parks and Recreation
ISSUE:
Request Board approval to award a $47,160 revenue generating annual contract with renewal options for four (4) additional one (1) year terms to Sweet Dreams Savannah, LLC, to provide concessionaire services for various parks and recreation facilities.
BACKGROUND: The County has historically solicited for exclusive operation of concessions at various Chatham County Park and Recreational facilities. Concessionaire items to be provided and sold include various foods and non-alcoholic beverage items.
FACTS AND FINDINGS:
1. A Request for Proposal (RFP) was issued for concessionaire services for various parks and recreation facilities was publicly advertised and opened on October 24, 2025. The following three (3) companies responded to the RFP:
** ISSA Funnel
Covington, GA
** Parlay Savory Saloon, LLC
Atlanta, GA
** Sweet Dreams Savannah, LLC
Savannah, GA
**WBE
2. The evaluation committee evaluated the proposals based on Experience & Qualifications, Concession Approach, Menu/Offerings/Pricing to the Public, Local MBE/WBE participation, Financial Proposal and References (see attached matrix for scoring details).
3. Staff recommends contract award to Sweet Dreams Savannah, LLC, based on them receiving the highest score in accordance with the evaluation criteria in the RFP.
BLUEPRINT ALIGNMENT: Quality of Life - Goal 2: To encourage active and healthy lifestyles through public parks and Goal 4: To provide efficient government services while ensuring that processes and procedures are planned and executed with transparency.
FUNDING: Revenue Generating
ALTERNATIVES:
1. Board approval to award a $47,160 revenue generating annual contract with renewal options for four (4) additional one (1) year terms to Sweet Dreams Savannah, LLC, to provide concessionaire services for various parks and recreation facilities.
2. Provide staff with other direction.
POLICY ANALYSIS: It is consistent with Board policy to award a contract to the highest scoring firm as part of the Request for Proposal process.
RECOMMENDATION: Staff recommends approval of Alternative 1.
Scoring RFP 25-0107-2
AGENDA DATE: November 21, 2025
Stephen Proper Completed 11/12/2025 1:49 PM
Sabrina Tippett Completed 11/13/2025 9:11 AM
Tonya Thompson Completed 11/14/2025 2:00 PM
Jean Fleming Completed 11/18/2025 9:39 AM
Crystal King-Hester Completed 11/18/2025 10:30 AM
Board of Commissioners Pending 11/21/2025 9:30 AM
PROPOSAL SCORING FOR RFP : 25-0107-2
Annual Contract to Provide Concession Services at Various Chatham County
Parks & Recreation Locations
ISSA Funnel
Parlay Savory
Saloon, LLC
Sweet Dreams, Inc.
Experience & Qualifications (30 pts.) 10.50 22.50 30.00
Concession Approach (20 pts.) 7.00 16.00 16.00
Menu/Offerings/Pricing to the Public (15 pts.) 5.25 13.50 11.25
MBE/WBE Participation (15 pts.) 5.25 13.50 10.50
References (5 pts.) 1.00 1.00 5.00
Financial Proposal (15 pts.) 0.00 10.58 15.00
Proposal Score 29.00 77.08 87.75
Interview Score (30 pts.) 0.00 0.00 0.00
TOTAL SCORE 29.00 77.08 87.75
| 7987 : Concessions Services at Various Locations |
| Scoring RFP 25-0107-2 |
File details come from the government source that posted it. Updated .