25-0013 RFP Water Quality Facility Maintenance and Repair Services

The Beaverton School District is soliciting proposals for a Master Trade Services Contract to provide Water Quality Facility Maintenance and Repair Services across its 57-square-mile service area in Washington County, Oregon. The contract covers maintenance and repair services for approximately 88 water quality facilities located at 34 elementary schools, 9 middle schools, 6 high schools, 5 option schools, and various support facilities. Required services include monthly inspections, documentation, invasive species removal, tree and plant trimming, planting of approved vegetation, sediment removal, and debris cleanup to ensure compliance with Authorities Having Jurisdiction standards. Proposals must be submitted to oregonbuys.gov by January 22, 2026, at 2:00 PM Pacific Time. The evaluation committee will score proposals based on experience and qualifications (30 points), key personnel (10 points), approach and operations (40 points), emergency response capability (10 points), price schedule (30 points), and quality of proposal (5 points), with potential interviews adding up to 25 additional points for a total of 150 possible points.

The contract will be effective from July 1, 2026, through June 30, 2027, with options to extend for four additional one-year terms through June 30, 2031. Contractors must comply with prevailing wage requirements under ORS 279C.800 to 279C.870, and contracts exceeding $50,000 will require performance and payment bonds. Pricing must be submitted using the provided Price Schedule, with unit rates for various services and a percentage markup for materials. Annual price increases are limited to the Consumer Price Index for the Western Region, not to exceed the prior year's percentage. No overtime will be authorized without prior approval, and contractors must provide 48-hour notice before site visits, coordinate with school administrative staff, and maintain background clearances for all personnel. The District provides no guarantee of work volume or frequency under the master contract, and all pricing shall remain firm for one year and through June 30 of each contract period.