24WS0037 - Activity Transportation Services

The California Department of Veterans Affairs (CalVet) is soliciting bids for Activity Transportation Services for the Veterans Home of California - West Los Angeles, with Solicitation Number 24WS0037. The procurement seeks a contractor to provide scheduled wheelchair and ambulatory transportation for veterans and staff to recreational and cultural activities, potentially operating seven days per week between 6 AM and 1 AM. Transportation services must accommodate various mobility configurations, including wheelchairs, scooters, and walkers, with three primary transportation categories: up to 4 wheelchairs with 2 staff and 4 ambulatory residents (375 estimated hours), up to 8 wheelchairs with 4 staff and 8 ambulatory residents (175 estimated hours), and up to 9 wheelchairs with 6 staff and 9 ambulatory residents (40 estimated hours). Contractors must maintain valid California driver's licenses, business licenses, and comply with state and federal transportation standards. The bid is due by May 19, 2025, at 5:00 pm, with a bid opening scheduled for May 20, 2025, at 10:30 am, and a proposed contract award date of May 23, 2025. The proposed contract term runs from April 1, 2025, or upon approval, through March 31, 2028, with an estimated 20,000 total miles of transportation.

The solicitation encourages Disabled Veteran Business Enterprise (DVBE) participation, with a DVBE incentive program that can provide evaluation adjustments ranging from 3% to 5%. While no mandatory DVBE participation goal is specified, bidders are encouraged to include DVBE subcontractors, and a small business preference may provide up to a 5% preference for certified small or micro businesses. Bidders must comply with various state requirements, including certifications related to civil rights laws, Iran and Darfur contracting restrictions, and Commercially Useful Function (CUF) requirements. The contract will be awarded to the lowest responsible bidder meeting all specified criteria, with comprehensive insurance requirements including commercial general liability, professional liability, automobile liability, and workers' compensation coverage. Contractors must submit detailed documentation, including Payee Data Records, Bidder Declarations, and various state-mandated certification forms. While specific contract values are not explicitly stated, the rate sheet indicates pricing will be based on all-inclusive hourly rates for different transportation configurations, with zero-dollar entries potentially resulting in quote rejection.